Job Description
Manage highway construction and inspection activities on all phases of projects to ensure quality in accordance with plans and specifications and provide a quality transportation system for the traveling public. Project management position responsible for overall project management to include planning, organizing, monitoring and directing work activities and resources necessary to complete assigned projects. Manage projects to be consistent with established processes, schedules, budgets, design criteria, standards and specifications. Ensure projects are on-time and on-budget. Provide technical advice, guidance and training regarding assigned engineering program areas. Prepare analyses, reports, and recommendations based on engineering determinations. Provide engineering support and consultation related to engineering program area. Effectively manage assigned projects to ensure timely and accurate completion. Communicate with internal VDOT staff, local government staff, consultants, citizens and FHWA regarding transportation projects and programs.
How you will contribute:
Analysis and Technical Reporting: Analyze and interpret engineering data and information. Prepare complete, clear and concise reports and recommendations.Assemble Project Teams: Consisting of preliminary engineering and construction staff, consultant professional services, programming and funding staff, government officials, FHWA representatives, project stakeholders, and other interested parties. Oversee performance of project team, ensure project goals and objectives are achieved. Provide leadership for assigned project by building team cohesiveness and fostering support for the timely completion of the project, ensuring roles and responsibilities result in the most effective use of project team members.Budget Management: Apply project management philosophy to meet programmed budgetary objectives for assigned projects. Maintain accurate and current estimates for the establishing project budgets. Monitor project budgets and maintain budgets utilizing project management applications to ensure projects meet budgetary objectives. Modify approved project budget, obtain appropriate approvals and document changes.Communication: Establish an effective line of communication between VDOT, contractors, government agencies and the public. Investigate issues and resolve complaints.Communications Management: Manage communication and coordination between project team members and stakeholders. Report overall project progress to the project sponsors and the District's senior management and other key project stakeholders. Advise project sponsors on significant issues that affect programmed scheduled milestones, budgetary objectives, and major impacts on project team performance. Schedule and coordinate project team meetings and milestone reviews ensuring coordination for project activities. Respond to project inquiries from the public, legislature, governmental agencies, planning agencies, media, citizens groups, stakeholders, and a variety of special interest groups.Compliance and Recordkeeping: Review daily records for compliance to VDOT policies and procedures. Review and certify project records. Assure project operations conform to all OSHA, VOSH, MUTCD, Environmental, and Work Zone Protection Manual regulations. Ensure specification compliance for field work, sublet requests, work orders and force accounts. Ensure materials testing meets frequency requirements set forth in the Materials Manual of Instructions and all deficiencies are corrected. Ensure utility conflicts are documented and resolved. Ensure the issuance of C-5 and notification to contractor to proceed with work. Assure that all CR documentation is on file in accordance with VDOT policy. Be actively involved in appeals process for all prime contractors and subcontractors, in annual or final CPE, and in project closeouts. Update project website. Ensure project records are submitted to ACE and final payment (or request for extension) is processed.Engineering Process Management: Use established VDOT policies and procedures in the development and delivery of engineering projects. Engineering projects are completed in compliance with state and federal laws and regulations.Licensure and Certification: Ensure required certifications have been obtained by staff and take remedial measures or develop action plans to assure program compliance with certification requirements.Manage Assigned Activities: Plan, schedule and coordinate engineering program activities such that deliverables are met within the established scope and timeline.Project Engineering: Assist in the management of projects and tasks including development of and managing the scope, schedule, budget, deliverables, change management, quality, and status reports. Complete multiple concurrent tasks and assignments, and report updates on their status.Project Management: Apply project management philosophy to meet programmed schedule objectives for assigned projects. Develop project work plans and schedules using Work Breakdown Structures with project team input. Ensure scheduled project key events and activities are completed on time as programmed. Maintain up to date project schedules in appropriate VDOT tracking systems. Evaluate schedule delays or problems, recommends and implements solutions.Resource Management and Coordination: Identify and provide on-site technical training for inspection staff. Utilize project schedule to assure inspection tasks are adequately covered. Present requests to augment staff and adjust work schedules in an effort to minimize overtime expenses. Document and bring forth any performance issues that cannot be resolved to the ACE. Make recommendations to the ACE regarding employee recognition for high performing project staff members. Remain responsive to the concerns of inspection staff and promote open two-way communications on the project. Coordinate with project stakeholders. Conduct required meetings. Participate in hiring process.Resource Management: Oversee assigned resources to meet programmed schedule and budgetary objectives on assigned projects. Ensure adequate staffing needs for projects. Confer with functional managers to determine availability of agency resources and requirements for consultant support. Working with functional managers, determines project team composition.Roadway Design: Develop roadway designs for a wide range of complex transportation projects. Provide support to localities and in-house staff for construction cost estimates in software programs and manage RAAP, HSIP, SAAP and No Plan Projects designed by consultants or other VDOT districts.Schedule and Budget: Ensure CEI Budget and Staffing Plan are developed and submitted. Complete all required status reports. Thoroughly review plans and contract documents, coordinate required meetings, contact and coordinate the participation of internal and external stakeholders, and provide information to make informed recommendations for proactive issue resolution. Ensure electronic data related to NOI issues are preserved and protected during project life. Participate in constructability and biddability reviews and provide accurate feedback and information. Ensure daily pay quantities are provided independent from those of the contractor and are reconciled with the contractor. Provide contractor acknowledgement of NOI and coordinate VDOT's response with project controls. Submit NOI response to Central Office and Attorney General's Office. Prepare claims. Ensure compliance with RW-24 Reports.Scope Management: Manager overall project scopes in order to meet programmed schedule and budgetary objectives. Through assigned team members, develop project scopes and definitions to include establishing a baseline for project schedule and budget. Modify approved project scope, schedule or budget, obtain appropriate approvals and document any changes.Special Assignments: Manage special program initiatives and projects as assigned. Serve and represent VDOT or assigned program area on various committees and work groups.Teamwork and Customer Service: Demonstrates customer service and work habits that reflect the VDOT Values, and coordinates the flow of information both orally and in writing.
What will make you successful:
Ability to apply engineering principles and practices.Ability to communicate effectively orally and in writing with contractors, political entities and general public.Ability to communicate effectively orally and in writing with diverse groups.Ability to draw rational conclusions and develop solutions from analysis; make independent decisions; and manage multiple assignments.Ability to enforce and demonstrate safety behaviors, as well as advocate and practice safety in everyday work activities.Ability to establish and maintain effective working relationships with others.Ability to interpret contracts, special provisions and specifications.Ability to interpret technical data and prepare and maintain detailed reports.Ability to investigate and resolve design issues.Ability to manage multiple projects and priorities with competing deadlines and limited resources.Ability to negotiate outcomes and work with diverse customer groups.Ability to provide detailed reports on review findings.Ability to read and understand highway construction plans.Ability to understand and apply advanced engineering and planning principles and practices to a variety of transportation engineering and construction projects and planning design programs.Considerable knowledge of federal, state and local transportation rules, regulations, policies, practices and procedures.Considerable knowledge of highway construction management techniques, methods, procedures, practices, materials and equipment.Knowledge engineering specifications and standards.Knowledge of Civil Engineering principles as they relate to roadway design and Standard Design technical knowledge.Knowledge of VDOT, state, and federal policies and procedures relating to transportation engineering.Knowledge of managerial, administrative and supervisory principles and practices.Knowledge of preliminary engineering practices and contract development processes.Knowledge of project management procedures and principles.Knowledge of roadway design criteria, construction methods, standards, specifications and materials to include VDOT Road and Bridge Specifications and Standards.Knowledge of strategic, operational, human resource and financial management principles, practices and techniques.Knowledge of the principles and practices of transportation project management and transportation project engineering.Knowledge of transportation project development process, project integration on complex projects, and associated regulatory, financial and legal constraints.Proven ability to manage construction activities on a wide variety of roadway, structure and bridge construction projects.Significant knowledge of road and bridge construction standards, specifications, MUTCD, environmental regulations, safety requirements, and DBE, EO and CR guidelines, rules and regulations.Skill in contract management, change management, and team leadership.Skill in providing and promoting good customer service to internal and external customers.Skill in the use of computers and software applications to include MS Office, project management and engineering software programs.Skill in the use of computers and software applications to include project management software.
Minimum Qualifications:
Ability to communicate effectively orally and in writing to include presentation skills.Ability to investigate and resolve design issues.Ability to plan, coordinate and manage multiple projects and contracts.Engineering experience related to transportation design, construction and the project development process.Knowledge of roadway design criteria, construction methods, standards, specifications and materials to include VDOT Road and Bridge Specifications and Standards.Knowledge of the principles and practices of transportation project management and project engineering.Skill in contract management and change management.Skill in the use of computers and software applications.
Additional Considerations:
A combination of training, experience, or education in Civil Engineering or related field desired.Certification as Project Management Professional.Experience in roadway project management and design.Professional Engineering license or Engineer in training certification.
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VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
VDOT Code of Ethics
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