Completion of Grade 12 with administrative training and relevant experience in committee and clerical functions.
Strong knowledge of committee functions and meeting procedures.
Proficient in Microsoft Office and current office administration practices.
Excellent written communication and proofreading skills for complex records and reports.
Ability to handle confidential information with discretion.
Strong customer service skills and ability to build relationships with elected officials and staff.
Experience with eScribe and SharePoint is a plus.
Responsibilities
Provide administrative support for Committees of Council, including agenda preparation and minute-taking.
Operate meeting technology and ensure smooth meeting logistics.
Serve as the first point of contact at the Administration front counter.
Cover for the Mayor and CAO's Executive Assistant and the Deputy Corporate Officer as needed.
Follow up on meeting outcomes and ensure timely communication with stakeholders.
Maintain organized records and prepare corporate reports and correspondence.
Benefits
Regular full-time employment with a structured work environment.
Opportunity to engage with municipal governance and public service.
Flexibility in work hours to accommodate committee meetings and municipal business.
Full Job Description
COMMITTEE COORDINATOR
Employment Type: Regular Full-Time
Exempt : $74,476 - $87,619
Competition Number: 2026-55
Closing Date: Open Until Filled
Overview
The Corporate Administration Department is seeking a full-time Committee Coordinatorto join its team. Reporting to the Deputy Corporate Officer, the Committee Coordinator provides administrative and meeting support services to Committees of Council, including agenda preparation, minute-taking, meeting follow-up, and the operation of meeting technology. In addition, the Committee Coordinator serves as the first point of contact at the Administration front counter and provides coverage for the Mayor and CAO's Executive Assistant and the Deputy Corporate Officer when required. This position is well suited to an individual who is highly organized, customer service-oriented, and collaborative.
Due to the nature of the role, flexibility is required, as the position involves occasional extended hours and evening work to support committee meetings and other municipal business.
Qualifications
Completion of Grade 12 supplemented by related administrative training; plus sound related experience performing committee, clerical, research, and analytical functions; or an equivalent combination of training and experience;
Requirements
Considerable knowledge of the committee functions and the rules of procedure used in meetings;
Comprehensive skills in taking meeting minutes and advising in regard to meeting procedures;
Considerable knowledge of Microsoft Office programs and current office administration practices;
Excellent written communication and proofreading skills with an ability to organize, compile, and maintain complex and extensive records and prepare corporate reports, correspondence and other written materials;
Ability to appropriately handle highly confidential and sensitive information;
Excellent customer service skills with the ability to establish effective working relationships with elected officials and work collaboratively with staff at all levels of the organization using discretion, good judgment and tact in difficult and sensitive situations;
Ability to work collaboratively with others and to make a positive contribution to a team environment;
Ability to prioritize workloads, to work independently with minimal guidelines and supervision, and to perform tasks under periodic work pressure, with the highest degree of accuracy and efficiency;
Ability to exercise initiative and make decisions in accordance with applicable rules, regulations and policies;
Proficiency in the use of computer software including Microsoft Office with strong word processing and typing skills and the ability to use and create templates, spreadsheets and mail merges;
Experience using eScribe and SharePoint is an asset
Passion for municipal governance, legislative process and public service
