The RoleAs Workplace Experience Manager, you'll be the face of Doctronic and own the day-to-day employee experience in our NY office. You'll keep the space running smoothly, from vendor relationships and supplies to events, in-office interviews and new employee onboarding, while serving as a force multiplier for our leadership team. You'll manage complex calendars, anticipate needs before they're voiced, and handle sensitive information with discretion. You will interact closely with Doctronic's executive team. In-office Monday - Thursday in NYC.
What You'll Do- Office administration:
- Manage outside vendors that support our office including IT, food, janitorial
- Be responsible for an office budget
- Take ownership of all coordination with the building
- Manage any urgent office issues in person, including facilities issues (leaks, broken lights, etc.)
- Manage all package deliveries, including breaking down boxes as needed
- Determine best approach to snacks and stock the kitchen; empty the dishwasher
- Manage incoming mail and distribute to appropriate team members
- Workplace Experience:
- Be the first friendly face of Doctronic for visitors who come to the office
- Support NY team events (happy hours, lunches, etc.)
- Review and approve larger team expenses through Ramp
- Research vendors for upcoming events
- Support ordering and distribution of company swag
- Plan and execute internal events, offsites, and team gatherings, including logistics and budget management
- Be a key partner in any senior team or company-wide off-sites
- Calendar coordination:
- Periodically coordinate senior team calendars for larger group meetings or time sensitive meetings
- Coordinate standing quarterly review meetings
- Support HR and Recruiting Initiatives:
- Support in-person interview calendars and conference room coordination
- Support onboarding and new hire orientation
- Address employee needs within the office space (noise, allergies, etc.)
- Handle confidential and sensitive information with absolute discretion
- Surface any in-person employee needs to HR
What We're Looking For- 8+ years of experience as an Office Manager or Executive Assistant supporting C-level leadership, ideally at a fast-moving company.
- Experience as an office manager with team support as part of the responsibilities
- Exceptional organizational skills and an ability to juggle competing priorities without dropping details
- Strong written and verbal communication, with a polished, professional presence
- A high degree of discretion and sound judgment when handling sensitive or confidential information
- Comfort operating in ambiguity and building process where none exists yet
- Proficiency with common productivity and calendar tools (Google Workspace, Slack, Notion, expense platforms)
- Strong use of AI to streamline tasks, improve processes and reduce mistakes
Nice to Have- Experience supporting teams in preparing materials for recurring meetings such as monthly KPI meetings, all hands, etc. (ideally with the help of AI)
- Familiarity with IT and security in offices
Why Doctronic- Work directly with founders and leadership at a fast-scaling AI healthcare company
- Backed by top-tier investors (Union Square Ventures, Lightspeed Venture Partners)
- High-trust, high-autonomy role with real influence over how the executive office runs
- Competitive compensation, equity, and benefits
