Water Division Assistant DirectorDepartment: Operations
Employment Type: Full Time
Location: United States
Reporting To: Raymond Cianfrani
Description The
Assistant Director of Water works directly with and reports to the Water Division Director. This role supports the day-to-day operations of the Water Division, helping coordinate projects, vendors, materials, staffing, and administrative processes. The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities- Assist the Water Division Director with daily operations and departmental planning.
- Support the management of water-related projects from planning through completion.
- Coordinate project schedules, deadlines, resources, and field activities.
- Prepare and process invoices, purchase orders, and related documentation.
- Assist with payroll review, tracking, and submission.
- Obtain pricing and quotations for materials, equipment, tools, and services.
- Participate in purchasing decisions and help ensure expenditures remain within established budgets.
- Assist with the onboarding and orientation of new employees.
- Prepare and submit requests for proposals and other procurement documents.
- Coordinate with vendors, contractors, suppliers, and internal departments.
- Maintain accurate inventories of materials, tools, equipment, and supplies.
- Monitor stock levels and arrange replenishment as necessary.
- Organize departmental records, reports, contracts, and project documentation.
- Help identify and resolve scheduling, operational, and vendor-related issues.
- Ensure work is performed in accordance with organizational policies, safety requirements, and applicable regulations.
- Act on behalf of the Water Division Director when assigned.
- Perform other related duties as required.
Skills, Knowledge and Expertise- Previous experience in water utilities, public works, construction, infrastructure, operations, or a related field.
- Supervisory, project coordination, or administrative management experience.
- Strong organizational, time-management, and problem-solving skills.
- Experience with invoicing, payroll, purchasing, budgeting, and vendor management.
- Ability to review quotations and support purchasing and procurement decisions.
- Strong written and verbal communication skills.
- Ability to manage multiple projects and deadlines effectively.
- Proficiency with Microsoft Office or comparable business software.
- Knowledge of workplace safety practices and relevant water-industry regulations is preferred.
Benefits- Health Insurance plans; (health, dental, vision);
- Whole Life Insurance;
- 401k Plan;
- PTO/Paid Holidays;
- Great Work Environment;
- Career Advancement Opportunities.
