Full Job Description
I. JOB SUMMARY
This position is responsible for providing strategic direction, relationship building and professional management services/support for American Osteopathic Association (AOA) state and specialty college affiliates. This role provides input to the Secretaries of Bureaus, Councils and Committees. Increase the health and effectiveness of affiliate organizations by providing key association management resources. Provides operational direction to AOA staff in the support of key AOA affiliates in order to work collaboratively with affiliate leaders. Develops, manages and implements tools, programs and resources. Oversees a management services program for contracted AOA affiliates.
As a member of the AOA's senior leadership team, the role requires an innovative approach to support and implement programs and strategic plan priority objectives. The role requires exceptional communication and the ability to execute key initiatives across multiple organizations.
II. ESSENTIAL FUNCTIONS
A. Consult with the divisional and specialty affiliates to achieve society growth, viability, and independence in the six critical areas of governance: Communications, leadership development, advocacy, membership and education. This includes, but is not limited to, facilitation of affiliate events, providing support for affiliate needs.
B. Create and facilitate executive leadership training programs with and for affiliate staff and their leadership. Create proposals, devise plans and to host educational programs; oversee communications, meetings management, and follow-up to events.
C. Plan the development of new or revised programs and services to increase the value and stability of each affiliate.
D. Oversee the management of the Regional Osteopathic Medical Education (ROME) programs including marketing, communications, registration and logistics. Collaborate with appropriate staff to ensure ROME programs meet desired outcomes and meet continuing medical education accreditation criteria.
E. Upon request, assist with executive director hiring searches and other human resources functions to ensure affiliates are staffed appropriately and well-functioning.
F. Increase the interactions and effectiveness of the Bureau of Emerging Leaders (BEL). Serve as the secretary and oversee the development of related meetings, calls, correspondence and meeting follow-up.
G. Represent the AOA at affiliate meetings and functions; support AOA programs and policies by communicating the AOA issues and concerns within each affiliate.
H. Liaise with the Association of Osteopathic State Executive Directors (AOSED) and the Society of Osteopathic Specialty Executives (SOSE). Participate in educational and mentoring programming to support the development of affiliate staff.
I. Develop strategies to build and maintain cross-functioning teams to ensure management services for affiliates are fulfilled and affiliate expectations are met on time and within budget. Negotiate management service agreements.
III. MINIMUM QUALIFICATION OR EQUIVALENTS
A. Education: Master's degree preferred
B. Experience: 10 years in health association management is preferred. Experience in organizational development and assessment, strategic planning and association governance is essential.
C. Licensure or Certification: CAE preferred
D. Systems: High proficiency in MS Office and database management required, iMIS and association management software preferred.
E. Special Skills: Broad based knowledge in performance improvement, strategic and tactical planning, service excellence, building engagement and developing cross functional teams required.
F. Communications: Superior interpersonal, verbal and written skills required; public speaking ability preferred.
IV. PHYSICAL/MENTAL DEMANDS AND WORKING ENVIRONMENT
This position is based in the AOA Chicago office. Significant travel including evenings and weekends is required (up to 50%).
Physical demands include the ability to remain in a stationary position, the ability to move from one work site to another and the ability to operate office equipment. Requirements also include the ability to move supplies and equipment up to 25 pounds. The position is subject to environmental conditions.
V. EVALUATION AND ASSESSMENT
This position description reflects the assignment of essential functions. It does not restrict additional tasks that may be assigned. This job description is subject to change based on the needs of the organization.
