Position Overview
We are seeking a detail-oriented and proactive Transaction Manager to join our Brokerage team managing a strategic global real estate account. This role is fundamental to managing a fast-growing, complex real estate portfolio spanning office, R&D, and life science properties across multiple markets and time zones. You will serve as a key operational and strategic partner, coordinating between client stakeholders, JLL teams (Brokerage, Lease Administration, Construction, and Project Delivery Services), and external partners (legal counsel, insurance analysts, and landlords).
The ideal candidate is highly organized, demonstrates deep understanding of real estate transaction cycles, manages high volumes of concurrent transactions with precision, and produces polished client-facing deliverables. This is a fast-paced, dynamic environment requiring strong communication skills, comfort navigating complex stakeholder relationships, and the ability to stay proactive across multiple time zones.
Compensation Package: Base Salary + Variable Bonus
On-Target Earnings (OTE): $200,000
Key Responsibilities:
Transaction Coordination & Due Diligence
- Coordinate between clients and third-parties (attorneys, insurance analysts, landlords, etc.) to ensure lease-related processes are completed timely and accurately
- Manage critical transaction documents including Letters of Credit (LOC), insurance reviews, Purchase Orders (PO), billing, COI, NDAs, and brokerage agreements
- Perform lease abstracting and review lease abstractions as part of comprehensive due diligence
- Gather and evaluate economic, demographic, and real estate market data for input into analysis and client deliverables
- Read and review real estate documents (leases, environmental and engineering reports, appraisals, etc.) and prepare abstract reports for clients
Portfolio Management & Documentation
- Own and maintain the transaction management documentation including extensive file organization, verification, and client-ready presentation
- Manage the lease administration platform and serve as technology champion for JLL software programs used in brokerage
- Prepare and maintain portfolio-specific reporting including rebate tracking, commission reports, aging reports, employee headcount reports, pipeline reports, project timelines, and WIPs
- Establish and enforce necessary transaction processes and procedures to ensure consistency and accuracy
- Update sophisticated Excel-based analytical tools including macro-enabled financial models in coordination with the Financial Analyst
Meeting Management & Client Communication
- Attend and actively participate in regular internal and external meetings
- Ensure transaction documentation is accurate, updated, and client-ready prior to each meeting
- Take detailed meeting notes and track action items through to completion
- Schedule and coordinate meeting logistics across multiple time zones
- Prepare and present business reviews to client and stakeholders
- Share project updates and ensure follow-up items are actioned upon
Deal Pipeline & Commission Management
- Manage deal pipeline including completion and signing of Project Assignment Forms (PAFs)
- Brief local brokers on deal specifics and ensure required commission agreements are signed
- Update and maintain Dealio and LOS systems accurately and timely
- Send invoices and close deals in timely manner upon lease execution
- Process rebates efficiently and accurately, verify splits, and ensure proper recording in systems
Client Deliverables & Strategic Support
- Prepare client deliverables and presentations with high quality and polished presentation (SABR, market-specific strategy documents, annual roadmaps, playbooks)
- Assist lead brokers with transaction tracking, management and reporting
- Aid in real estate portfolio strategy and decision-making
- Gather and evaluate client quantitative portfolio data, legal documents, and other material as part of project due diligence
Administrative & Operational Support
- Manage complex scheduling across time zones and business units
- Demonstrate expertise with Google Suite (Docs, Sheets, Slides, Meet) and Microsoft Suite
- Partner with JLL peer groups across the country to ensure utilization of company-wide best practices
- Perform any additional duties and tasks assigned
Required Qualifications
- 5+ years of commercial real estate transaction or leasing experience
- Real estate brokerage or salesperson license
- Deep understanding of real estate transaction cycles and deal closing procedures
- Understanding of and commitment to client services with superior negotiation, leasing, and interpersonal skills
- Excellent verbal and written communication abilities
- Ability to build relationships and interact effectively with business partners and clients
- Project management capabilities including multi-tasking, prioritization, deadline management, and ability to work both independently and on teams
- Familiarity with multi-market leasing
- Ability to perform in high-stakes, fast-paced environments
- Strong Google Suite and Microsoft Suite skills
- Proactive self-starter with ability to take on new challenges and work within diverse, collaborative teams
- Ability to navigate complex personalities and stakeholder dynamics
Preferred Qualifications
- Bachelor degree in Business, Finance, Real Estate, or related field
- Strong AI fluency and adoption skills
- Experience with lease administration platforms and real estate software systems
- Familiarity with financial modeling and Excel macro-enabled tools
- Experience managing tech company real estate portfolios or fast-growing accounts
If this job description resonates with you, we encourage you to apply even if you do not meet all the requirements. We are interested in getting to know you and what you bring to the table!
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Expected compensation for this position:
125,000.00 – 150,000.00 USD per year
Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site –San Francisco, CA
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
