Technology Commercialization Operations Specialist

Cooper University Health Care is seeking a Technology Transfer and Innovation Operations professional to support the intellectual property management, technology commercialization, and innovation programs of the Cooper Innovation Center.

This position serves as a key operational resource responsible for administration of intellectual property records, technology transfer systems, CRM, and portfolio management. 

The role works closely with inventors, Innovation Center staff, external partners, and outside counsel to support the efficient progression of innovation projects from disclosure through commercialization while ensuring accurate records, regulatory compliance, and operational excellence.

The successful candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple projects and systems in a dynamic environment.

Administer technology transfer and innovation management databases, ensuring accurate and complete records for invention disclosures, patents, licenses, startups, industry partnerships, and commercialization activities.

Serve as primary administrator for customer relationship management (CRM) and portfolio management systems, including development of reports, dashboards, workflows, and operational documentation.

Manage and monitor the lifecycle of intellectual property assets, ensuring compliance with institutional policy, including invention disclosures, patent prosecution, maintenance activities, licensing transactions, commercialization activities, financial tracking, and the development of portfolio reports, dashboards, and operational metrics.

Coordinate financial and administrative tracking activities related to intellectual property and commercialization programs, including invoice management, expense tracking, budget reporting, and maintenance of associated records.

Monitor, analyze, and report on key performance indicators (KPIs), portfolio metrics, and operational performance measures related to intellectual property, licensing, startup formation, innovation programs, and commercialization activities.

Coordinate the preparation, filing, maintenance, and tracking of intellectual property matters, including patents, trademarks, copyrights, and related reporting requirements, ensuring compliance with applicable laws, regulations, institutional policies, and contractual obligations.

Ensure compliance with federal, state, sponsor, and institutional reporting requirements, including invention disclosure, patent reporting, utilization reporting, and other obligations associated with federally funded innovations and intellectual property assets.

Coordinate administrative activities supporting technology transfer, intellectual property management, innovation programs, startup formation, licensing activities, and industry partnerships.

Provide administrative and operational support for technology transfer, intellectual property management, commercialization activities, innovation programs, and industry engagement initiatives.

Develop, implement, maintain, and continuously improve operational procedures, templates, workflows, and business processes to enhance efficiency, data integrity, regulatory compliance, and scalability of Cooper Innovation Center activities.

3-5 years demonstrated experience managing highly confidential information, legal documentation, intellectual property records, or regulated administrative processes  

4-7 years experience in technology transfer administration, intellectual property administration, legal operations, research administration, healthcare administration, program coordination, or related operational roles preferred 

High School Diploma Required

Bachelors Degree Preferred 

Experience administering enterprise databases, CRM platforms, document management systems, or technology transfer systems preferred

Preference for experience managing an IP database, such as Inteum

Ability to meet multiple deadlines, with a high degree of accuracy and efficiency

Must have excellent attention to detail including excellent verbal and written communication skills

Excellent organizational and prioritization skills

Must have a strong desire for continuous optimization as well as a team player attitude

Preference for experience reporting to funders such as the US government and Foundations