This role provides critical administrative support to Tax partners and leaders across offices, ensuring seamless coordination of communications, schedules, and strategic initiatives. The ideal candidate is highly organized, exercises sound judgment, and thrives in a fast-paced, service-oriented environment.
Job Responsibilities - Provide executive support to one or more Tax leaders and coordinate with internal teams, including Billing, Client Delivery, Finance, Growth Enablement, Onboarding, and Resource Management, to drive cross-functional initiatives and projects forward.
- Keep leaders' complex calendars protected and prioritized by coordinating meetings and scheduling appointments, so they can focus on clients and strategic work.
- Arrange travel and conference registrations so leaders arrive prepared and on schedule.
- Prepare and edit polished Microsoft Office documents (Excel, Word, PowerPoint) ready for leadership and client use.
- Process time and expense reports accurately and on time.
- Plan and support internal and external meetings and events from start to finish.
- Assist with special projects, ensuring confidentiality and discretion.
Requirements- High School Diploma/GED required.
- Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Proficiency in AI productivity tools (e.g., Copilot) to draft, summarize, research, and streamline scheduling and routine tasks.
- Experience with Workday, Egencia, or similar expense and travel platforms.
- Strong organizational skills with the ability to manage multiple tasks and priorities.
- Excellent communication and interpersonal skills.
- Ability to work independently, exercise discretion, and maintain confidentiality.
- Comfortable supporting Executives across multiple time zones and coordinating with onshore and offshore team members.
- Flexible and adaptable in a fast-paced environment.
Preferred Qualifications- Bachelor's degree preferred
- Experience in tax, accounting, or professional services environments.
- Advanced skills in Microsoft Teams and Outlook, including calendar and shared-mailbox management.
- Experience improving processes through automation or AI.
Certain states require us to disclose the pay range and benefits summary for job openings. For New York residents, the compensation range for this position: $38 - $52/ hour. Compensation may vary based on skills, role, and location. Eligible employees at certain levels can participate in a discretionary long-term financial incentive plan, subject to plan participation rules.
Armanino has a robust offering of benefits, including:
- Medical, dental, vision
- Generous PTO plan and paid sick time
- Flexible work arrangements
- 401K with Profit Sharing
- Wellness program
- Generous parental leave
- 11 paid holidays
