Associate degree or equivalent work experience in railroad or transportation environment required.
Minimum two years' experience in financial analysis, accounting principles, and budget monitoring; Dynamics 365 preferred.
Proficient in MS Office, especially Excel, PowerPoint, and SharePoint.
Experience in public transportation sector, either operational or construction, with knowledge of basic contract language desired.
Demonstrated ability to manage multiple high-priority activities effectively.
Responsibilities
Adhere to KCS principles of Employee Engagement, Operational Excellence, Safety & Security, and Economic Performance.
Set up and maintain Supplemental Work projects, ensuring documentation is appropriately posted.
Create vendor purchase requisitions and process vendor invoices for Supplemental Work projects.
Support Project Management Office by monitoring and reconciling project expenses against the budget.
Review and investigate project deductions from monthly billings for timely payments.
Benefits
Comprehensive benefits package including health, dental, and vision insurance.
Retirement savings plan with employer match.
Paid time off, including vacation and sick leave.
Opportunities for professional development and training.
Company-sponsored events and employee engagement activities.
Full Job Description
Salary Range: $80,000-$95,000
Minimum Knowledge and Experience:
Associate degree or an equivalent amount of work experience in either the railroad or a transportation environment is required.
Minimum of two years' experience with financial analysis, general accounting principles and methods, budget monitoring (Dynamics 365 experience preferred) and financial reporting.
Proven knowledge of proficiencies when utilizing MS Office package (specifically Excel, PowerPoint, and SharePoint).
Experience in the public transport sector in either operational or construction roles is desired with exposure to basic contract language.
Demonstrated experience to be effective, motivated, and driven professional to manage multiple high priority activities simultaneously.
Skills:
Excellent communication and presentation skills as well as project management, time management, decision-making, and analytical skills in a deadline-driven role.
Proven ability to adapt to innovative technologies and tools that create efficiency and accelerate change. Ability to influence wider organizational culture through systemic, sustainable approaches.
Evidence of highly developed organizational skills that show the ability to work independently with minimal supervision and to deliver quality results.
Proven ability to lead by example to foster positive cross-functional relationships with internal and external stakeholders specific to meeting project deadlines and responding effectively to changes in priorities. Must possess excellent verbal and writing skills.
Key personal traits: forward thinking, proactive, resilient, sound judgement, innovative where it is required, driven by a relentless pursuit of excellence.
Key Accountabilities (Essential Job Duties):
Demonstrates understanding and adheres to the KCS principles of Employee Engagement, Operational Excellence, Safety & Security, and Economic Performance.
Project Administration:
Ensure all new and existing Supplemental Work projects are set-up/maintained and that documentation is posted in the appropriate systems (D365, SharePoint, etc.).
Create vendor purchase requisitions and process vendor invoices for approval and payment for all Supplemental Work projects (both MBTA and third-party projects).
Support the Project Management Office by reviewing, monitoring, and reconciling project expenses against budget.
Invoicing Support:
Review project hourly and salaried labor, materials, vehicle leasing, fuel allocations, vendor invoicing, etc. to ensure all Supplemental Work is properly charged to the MBTA and third-party projects.
Review and investigate project deductions made against monthly billings. Gather any necessary additional back-up to ensure timely payments.
Quality Assurance & Continuous Improvement:
Responsible for quality assurance of work performed by employees of the Supplemental Work Department, with a particular focus on labor charging and vendor invoicing.
Analyze administrative processes to continuously identify improvement in work practices and scheduling.
Other duties as assigned during emergencies.
Working Conditions (including Physical Demands)
Will work predominantly in an office environment (95%), with occasional visits to field sites (5%)
Might be in a stationary position for a considerable time (sitting and/or standing).
The person in this position needs to move about inside the office to access filing cabinets, office machinery, etc.
