Supervisory Program Analyst

Summary

The position is organizationally aligned under Benefits and Data Management (BDMS) and is expected to work closely with all members of the health care team, Medical Center's administration, Site Manager's Office, outside medical transportation companies, and congressional representatives as needed.

Duties

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• Analyzes individual employee and section performance and productivity on both qualitative and quantitative basis in relationship to established goals and objectives.
• Monitors Health Administrative programs and ensure they remain in compliance with applicable laws, regulations, policies and procedures.
• Designs and implements corrective action plans for identified bottlenecks in invoice processing and Beneficiary Travel vouchers; track outcomes (cycle time, error rate, backlog reduction) and adjust strategies to meet performance targets.
• Provides direct supervision of program support staff, including communication of performance standards, conducting performance evaluations, counseling employees, recommending performance awards, initiating disciplinary actions when necessary
• Maintains responsibility for interviewing and hiring new employees
• Ensures adherence to EEO principles, safety and environmental policies, and foster a professional, productive work environment.
• Teaches subordinates to assists patients with accessing health care and benefits system and determine eligibility for healthcare services.
• Provides ongoing coaching and feedback to staff and supervisors on documentation accuracy, system use (CPRS/VistA/IPPS), and contract invoice requirements; capture improvement plans and follow-up actions.
• Teaches subordinates to ensure accurate information is entered into local and regional program applications.
• Develops written policies, prepares reports, and compose business letters and memos.
• Prepares and delivers weekly and monthly operational briefings (workload status, invoice/voucher timeliness, exceptions) to Medical Center administration and Site Manager offices; tailor content to the audience and solicit action items.
• Conducts audit data to ensure database entries are accurate.
• Completes studies based on statistical principles and techniques.
• Evaluates program performance (e.g., cycle times, compliance rates, backlog volume) against policy and targets; develop dashboards and use them to compare sites and drive continuous improvement.
• Uses a variety of computer software such as Microsoft Excel, Word, PowerPoint, and Microsoft Access, etc.
• Uses local and regional computer program applications.
• Builds and maintains operational trackers and dashboards (e.g., spreadsheets or database views) that visualize timeliness, accuracy, and backlog metrics; automate routine reports where feasible.
• Evaluates potential contract needs and monitor existing contracts.
• Manages fund control points and request/transfer funds.
• Verifies contract and non-contract invoice compliance with terms and deliverables, resolve discrepancies with contractors and the Contracting Officer, and document approvals/denials for closeout.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday; 8:00 am - 4:30 pm

Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Program Analyst/PD03259O and PD03530O

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/09/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 positionyou must have served 52 weeks at the GS-07. For a GS-11 position you must have served 52 weeks at the GS-09.The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• (GS-9) Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Administrative practices and procedures common to organizations, such as those pertaining to areas of communication, delegation of authority, routing of correspondence, filing systems, and storage of files and records.
  
  OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed at least master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of successfully completed graduate level education (beyond the second year) and specialized experience, as described above, which may be used to meet total experience requirements for this grade level. The education portion must include graduate courses directly related to the position and demonstrate the knowledge, skills, and abilities necessary to do the work and must have been obtained in an accredited college or university. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.
• (GS-11) Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
  
  
  • Experience utilizing concepts, principles, and practices relating to legal eligibility.
  • Knowledge of the budget processes and techniques sufficient to develop annual budget and projections and monitor program expenditures.
  • Ability to research and comprehend pertinent laws, regulations, policies and procedures that relate to all aspects of the administration of VA healthcare benefits. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M, if related. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of successfully completed graduate level education (beyond the second year) and specialized experience, as described above, which may be used to meet total experience requirements for this grade level. The education portion must include graduate courses directly related to the position and demonstrate the knowledge, skills, and abilities necessary to do the work and must have been obtained in an accredited college or university. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation.

You will be rated on the following Competencies for this position:

• Accountability
• Analytical Reasoning
• Communications
• Computer Skills
• Contract Administration
• Customer Service
• Decisiveness
• Flexibility
• Interpersonal Skills
• Personnel and Human Resources
• Planning and Evaluating
• Problem Solving
• Resilience
• Teaching Others

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. The duties and responsibilities of the position require some mobility between various clinic areas in separate building location sites, but generally the job is sedentary with some standing, stooping, reaching and lifting and lifting to 20 pounds; driving an automobile to site locations within the VANCHCS will be necessary. The employee is required to work with computer equipment at least 75% of the time which impacts on hand and wrist motions.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.