Supervisory Clinical Laboratory Scientist

Summary

The Oklahoma City VA Health Care System is hiring for (1) Supervisory Clinical Laboratory Scientist (Ancillary Testing Coordinator).

Duties

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Total Rewards of a Allied Health Professional

The supervisory CLS- ATC exercises a full range of supervisory responsibilities in planning, directing, and assessing work of subordinate staff. The supervisory CLS- ATC recommends appointments, awards, advancement, and disciplinary actions. The supervisory CLS- ATC plans and assigns work based on priorities, requirements of assignments, and abilities of employees; provides advice and counsel; and evaluates work of subordinates. The supervisor ensures compliance with accrediting agencies and regulatory requirements and establishes and monitors the quality of pre-analytical, analytical, and post-analytical processes, initiating corrective actions as needed as part of the overall laboratory quality management program.

Other duties include but are not limited to:

Supervisory Duties:

• Required to know all Federal and state laws and regulations, laboratory accrediting, and regulatory requirements to develop new policies and guidelines, formulate plans, and judge effectiveness of the operation.
• Required to know all laboratory quality management procedures and principles sufficient to establish and monitor a laboratory quality management program and/or the education and training of laboratory staff.
• Provides the full range of supervisory duties, including responsibility for assignment of work, performance evaluations, selection of staff, and recommendation of awards, advancements, and disciplinary actions.
• Manages fiscal matters, forecasts resource and equipment needs, and administers the allocated budget.
• Sets short and/or long-term goals for the section and conducts studies on technical and administrative problems including personnel shortages, organizational structure, and new technology.
• Assures orientation, training, and competency assessment of assigned laboratory and non-laboratory staff, including affiliate staff; ensures appropriate correlation among different instrumentation and methodologies; implements and monitors quality management activities.
• Tracks contract funding and payments, follows up on audit discrepancies, and informs the Laboratory Manager of unexpected changes in contracting needs or funding in a timely manner to avoid ratifications.
• Uses scientific knowledge and applies highly technical skills in all areas of the laboratory; reads, interprets, evaluates, and judges the reliability of test results, and evaluates, modifies, and introduces advanced test procedures. x Maintains comprehensive quality management knowledge of Federal Acquisition Regulations (FAR) and maintains COR training and certification; initiates required documents for COR nomination and new laboratory contracts for supplies and services.

Ancillary Testing (Point of Care)

• Serves as a recognized technical authority, offering expert consultation on quality control/assurance, records management, proficiency testing, inspection, and accreditation for point of care (POC) testing across all organizational levels.
• Conducts travel to OKCVAHCS Community-Based Outpatient Clinics (CBOCs) for training, instrument installation, implementation, and to ensure adherence to quality standards for ancillary testing, with a minimum of quarterly visits to each CBOC.
• Oversees proficiency testing (PT) for ancillary testing, including staff training on PT procedures, data entry into the CAP website, monitoring of PT practices, evaluation of PT reports, and investigation and submission of responses for unacceptable PT results. x
• Validates new instrumentation in compliance with policy and regulatory requirements.
• Evaluates ancillary testing activities to assess ongoing day-to-day compliance with established procedures, policies, and accreditation requirements.

Work Schedule: 7:00am-3:30pm, M-F, full-time

Pay: Competitive salary and regular salary increases.

Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)

Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.

Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.

Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66.

Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA

Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)

Telework: Not Available

Virtual: This is not a virtual position.

Functional Statement #: PD616360

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government;
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Complete all application requirements detailed in the "Required Documents" section of this announcement.

BASIC REQUIREMENTS - To qualify for the position, all applicants must meet the following criteria:

Citizenship

• Must be a citizen of the United States. Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with 38 U.S.C. a7 7407(a).

Education

• Must hold a bachelor's degree or higher from an accredited college or university.

Foreign Education

To be creditable, education completed outside the U.S. must be deemed at least equivalent to that gained in a conventional U.S. program by a private organization specializing in the interpretation of foreign educational credentials. Graduates of foreign baccalaureate degree programs meet the educational requirements if they meet either of the following:

• Foreign transcripts are evaluated by an acceptable evaluation agency, and the degree is found to be equivalent to a NAACLS-approved U.S. clinical laboratory science degree program. OR
• The applicant submits a letter from ASCP BOC or AMT stating the individual is eligible to take the certification examination.

NOTE: Possession of a certification identified above automatically determines the foreign education as creditable and no further documentation or proof of equivalency is needed.

Certification.

Candidates must meet one of the certification options below.

• Generalist certification as an MLS given by ASCP BOC or AMT.
• Generalist certification as an MT given by ASCP BOR or AMT.
• Categorical certification or Specialist certification by ASCP or AMT.

NOTE: Categorical and specialist certifications are not acceptable for CLS Generalist positions or lab sections unrelated to the categorical or specialist certification held. Categorical or specialist certifications are acceptable for higher-graded positions within the relevant lab section or one of the non-section specific assignments (including, Ancillary Testing Coordinator, Education Coordinator, Laboratory Information Manager, Quality Manager, Laboratory Manager, Regional Technical Specialist, National Quality and Compliance Agent, Regional Program Manager, Regional Director, Laboratory Director, or National Quality and Compliance Officer).

Grandfathering Provision

• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

English Language Proficiency

• Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. a7 7403(f).

GRADE DETERMINATIONS - In addition to the basic requirements, candidates must meet the following criteria for specific grade levels:

1. General. For all GS-13 assignments above the FPL, the higher-level duties must consist of significant scope, complexity (difficulty) and range of variety, and be performed by the CLS at least 25% of the time. Candidates at this grade level are in one of the following assignments.
2. Experience. One year of creditable experience equivalent to the next lower grade level is required for all GS-13 assignments.

Supervisory Clinical Laboratory Scientist, GS-13

1. The CLS has full supervisory responsibility in a laboratory where at least three of the five following conditions are met outlined below.
   
   • Lab is a complexity level index group 1 or 2 based on the Hospital Complexity Level as designated in Office of Productivity, Efficiency, and Staffing (OPES) VHA Facility Complexity Model History.
   • The laboratory performs at least one million standard billable tests annually (as reported to the Laboratory Management Index Program).
   • The CLS supervises a staff of non-supervisory personnel including at least one GS-12 subordinate.
   • Lack of on-site pathologist.
   • Oversight of more than one laboratory specialty. ii
2. Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate the following KSAs:
   
   • Knowledge of Federal and state laws and regulations, laboratory accrediting, and regulatory requirements to develop new policies and guidelines, formulate plans, and judge effectiveness of the operation.
   • Knowledge of laboratory quality management procedures and principles sufficient to establish and monitor a laboratory quality management program and/or the education and training of laboratory staff.
   • Skill in interpersonal relations and conflict resolution.
   • Ability to provide the full range of supervisory duties, which includes responsibility for assignment of work to be performed, performance evaluations, selection of staff, recommendation of awards, advancements, and disciplinary actions.
   • Ability to analyze organizational, technical, and administrative problems to develop and implement solutions that result in efficient laboratory operation.
   • Ability to manage fiscal matters, forecast resource and equipment needs, and administer the allocated budget.
   • Ability to set short and/or long-term goals for the section and conduct studies on technical and administrative problems including personnel shortages, organizational structure, and new technology.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

This vacancy is above the full performance level (FPL).

Physical Requirements: Must be able to perform moderate lifting up to 20 lbs., straight pulling, pushing, reaching above the shoulder, use of fingers and both hands, walking, standing for up to 4 hours, kneeling, repeated bending, use of both arms and legs. Specific visual requirements include use of both eyes, depth perception, ability to distinguish colors and shades of colors, hearing (aids permitted), clear, high cognitive function and emotional stability; ability to read ordinary type without strain.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

Receiving Service Credit