As a Supervisor of Administrative Services at Areté, you will provide leadership and operational oversight for administrative services across assigned offices and supervise a small team of administrative professionals. You will work closely with the Manager of Administrative Services, company leadership, and cross-functional departments to ensure administrative operations are efficient, consistent, responsive, and aligned with organizational needs.
Primary responsibilities include:- Team Leadership & Supervision: Provide day-to-day supervision, direction, coaching, mentoring, workload coordination, and development support for a small administrative team.
- Manager Backup & Department Leadership: Serve as the primary backup to the Manager of Administrative Services during absences, providing continuity of leadership, operational oversight, escalation support, and direction to the administrative team within delegated authority.
- Office Operations: Oversee day-to-day administrative operations, office readiness, supplies, equipment, vendors, visitors, space needs, office moves, and coordination with Facilities, IT, Security, HR, Finance, and other departments.
- Process Improvement: Evaluate, develop, document, implement, and maintain administrative processes, procedures, workflows, standards, and training materials to improve efficiency and consistency.
We have an impressive range of benefits, programs, and perks that we offer:Health & Wellness:- Medical, Dental & Vision Insurance
- Life and Long-Term Disability (LTD)
- Vision Reimbursement
- Fitness Reimbursement
Financial:- 401(k) Retirement Plan Contributions
- Employee Stock Ownership Plan (ESOP)
- Continuing Education Assistance
Work-Life Balance:- Flexible Scheduling
- Paid Time Off (PTO)
- Paid Parental and Bereavement Leave
What We Value:- Creativity and innovation in solving challenges
- Integrity and responsibility in all actions
- Collaboration across teams and specialties
- Responsiveness in fast-paced environments
- Passion for national security and excellence
- Leadership, accountability, and continuous improvement
- Commitment to service excellence and organizational success
Experiences and Background We Look For:- Bachelor's degree in Business Administration, Management, or a related field preferred;
- equivalent combination of education and relevant experience may be considered.
- 5+ years of progressive administrative, office operations, or business operations experience.
- Previous supervisory, team leadership, or management experience.
- Experience with budgeting, purchasing, vendor management, or financial administration.
- Experience developing, documenting, and improving processes and procedures.
- Experience coordinating projects, meetings, events, or executive-level administrative support.
- Strong written, verbal, interpersonal, organizational, and problem-solving skills.
- Ability to manage multiple priorities and deadlines with limited supervision.
- Proficiency with Microsoft 365 applications including Excel, SharePoint, Outlook, Teams, Word, and PowerPoint.
Nice To Haves: - Ability to maintain confidentiality, exercise sound judgment, and make operational decisions within delegated authority.
- Budget & Financial Administration: Manage and monitor assigned administrative and office-related budgets, purchasing, expenditures, forecasting, documentation, and cost-saving opportunities.
- Meetings, Events & Executive Support: Coordinate and support internal and external meetings, leadership activities, company events, catering, meeting logistics, materials, visitors, and administrative support for executive leadership as needed.
- Communication & Customer Service: Provide responsive, professional support to employees, leadership, visitors, vendors, and external partners and serve as an administrative resource and escalation point.
- Projects & Organizational Support: Lead or participate in administrative projects and company-wide initiatives, coordinate cross-functional projects, track timelines and risks, and provide special-project support as assigned.
- Decision Making: Make day-to-day operational decisions within established policies, procedures, budgets, and delegated authority and escalate matters requiring management approval.
- Confidentiality & Professionalism: Handle sensitive and confidential information appropriately and represent Administrative Services professionally across the organization.Experience with process automation, workflow systems, or administrative technology.
This is an onsite, exempt, supervisory, full-time position. Standard working hours are Monday through Friday 8:00-5:00, with occasional flexibility and travel as required to support business needs, meetings, and company events.
The salary range for this role is $90k-$95k; however, Areté considers several factors when extending an offer of employment, including but not limited to: the position and associated responsibilities, a candidate's work experience, education/training, and key skills
