Supervisor, Accounts Payable

Reporting to: Senior Accounting Manager

Location: On-site, Ceres, CA

FLSA Status: Exempt

Employment Category: Full-Time Regular

Pay Range: $70,304-$91,936 annually

Shift: First

Work Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m., with extended hours as needed at month-end and year-end

Bronco Wine Company is seeking an Accounts Payable Supervisor based in Ceres, CA.The Accounts Payable Supervisor leads the day-to-day accounts payable operation and a team of approximately 3-5 accounts payable clerks. The position is responsible for the accurate and timely processing of invoices and payments, vendor-account administration, AP reconciliations, period-end support, internal controls, issue resolution, and team accountability.

The role implements and sustains approved processes and system workflows within AP. The AP Supervisor reports to the Senior Accounting Manager and collaborates closely with the Accounts Receivable Supervisor and the Finance transformation-project resource to develop and implement processes that improve automation and accuracy.

ESSENTIAL DUTIES:

• Lead, assign, review, and follow through on the day-to-day work of accounts payable staff; provide clear expectations, coaching, workload coordination, and accountability.
• Oversee invoice intake, review, coding, approval routing, documentation, and posting to support accurate and timely recording of vendor obligations.
• Oversee scheduled payment activities and support appropriate authorization, documentation, segregation of duties, and follow-through for checks, ACH, wires, or other approved payment methods.
• Maintain oversight of vendor accounts, including statement review, account reconciliation, discrepancy research, and resolution of payment or documentation issues.
• Review AP-related account coding and supporting documentation in accordance with established accounting practices, company procedures, and internal controls.
• Prepare, review, or support AP-related journal entries, accruals, reconciliations, schedules, and month-end or year-end reporting as assigned.
• Investigate aging items, exceptions, duplicate-payment concerns, unapplied credits, and other AP discrepancies; coordinate timely resolution with vendors and internal partners.
• Support audit requests and applicable year-end vendor reporting by maintaining complete, accurate, and accessible AP records and workpapers.
• Implement, reinforce, and sustain approved AP procedures, documentation standards, controls, and system workflows within the AP team.
• Partner with the Accounts Receivable Supervisor, the Finance transformation-project resource, and the Senior Accounting Manager by providing operational input, testing approved workflows as assigned, communicating team impacts, and supporting adoption within AP.
• Identify recurring operational issues and recommend improvements to accuracy, efficiency, controls, documentation, and service; escalate proposed changes through the Senior Accounting Manager and established project governance.
• Partner with Accounting, Finance, Purchasing, and other departments to resolve payment, coding, approval, vendor, and process issues.
• Use the Company's ERP and related systems to perform AP work, investigate discrepancies, validate results, and support reporting.
• Protect confidential company, employee, customer, banking, and vendor information.
• Understand and comply with applicable ISO 9001, HACCP, GMP, safety, and company requirements relevant to assigned responsibilities.
• Perform other duties and responsibilities as assigned, consistent with the position's purpose and operational needs.

JOB REQUIREMENTS:

Minimum Qualifications:

• Associate's degree in Accounting, Finance, Business Administration, or a related discipline; in lieu of an associate's degree, an equivalent combination of directly related education, professional training, certifications, and relevant experience may be considered.
• 5+ years of progressive accounts payable and/or accounting experience.
• 2+ years of supervisory or lead experience.
• Demonstrated hands-on knowledge of accounts payable operations, invoice and payment workflows, vendor-account reconciliation, and internal controls.
• Working knowledge of general accounting concepts, including journal entries, accruals, account reconciliations, and period-end support.
• Experience using accounting software and a large-scale enterprise resource planning (ERP) system, such as JD Edwards, SAP, or IFS.
• Proficiency with Microsoft Office, including intermediate to advanced Excel skills (lookups such as VLOOKUP/XLOOKUP, pivot tables, and data reconciliation).
• Ability to work the established position schedule and support month-end or year-end business needs as required, including extended hours during month-end and year-end close.

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
• Prior experience supervising or leading an accounts payable team in a multi-entity or operationally complex organization.
• Experience in manufacturing, beverage, agriculture, consumer products, or another environment with significant purchasing and vendor activity.
• Experience supporting adoption of ERP, workflow, or AP process changes and reinforcing standardized procedures.
• Experience preparing audit support and working with internal or external auditors.
• Experience using data and reporting to identify AP exceptions, control gaps, service issues, or process-improvement opportunities.
• Experience in a high-volume invoice-processing environment.
• Experience with procure-to-pay, expense-management, banking, or workflow systems.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of accounts payable practices, payment controls, vendor-account reconciliation, and supporting documentation.
• Ability to supervise day-to-day work, establish priorities, coach employees, and hold the team accountable for quality and timeliness.
• Ability to investigate discrepancies, identify root causes, exercise sound judgment, and follow issues through resolution.
• Ability to implement and sustain approved processes.
• Clear written and verbal communication skills for working with employees, vendors, business partners, auditors, and Finance leadership.
• Strong organization, prioritization, time-management, documentation, and recordkeeping skills.
• Ability to work cross-functionally while maintaining confidentiality and appropriate financial controls.
• Ability to work independently within assigned authority and escalate material issues appropriately.

PHYSICAL REQUIREMENTS:

• Ability to sit for extended periods and perform repetitive computer, keyboard, mouse, document-handling, and standard office-equipment tasks, with or without reasonable accommodation.
• Ability to stand, walk, reach, bend, lift, carry, push, or pull as actually required by the position, with or without reasonable accommodation and/or appropriate material-handling equipment or assistance. Occasionally lift and carry up to 25 lbs (e.g., files, boxes of records).

WORK ENVIRONMENT:

• Work is primarily performed indoors in a climate-controlled office environment.
• The position may periodically enter operational or production areas and must follow applicable company, facility, safety, equipment-operation, and personal protective equipment requirements.
• Extended hours may be required during month-end and year-end close; occasional overtime as business needs require. No weekend work or travel is expected under normal conditions.

PERSONAL PROTECTIVE EQUIPMENT REQUIRED:

• No routine role-specific personal protective equipment is identified for standard office work.
• Additional task- or site-specific personal protective equipment may be required based on the assigned work area, activity, identified hazards, and applicable safety procedures.

WHAT WE OFFER

At Bronco Wine Company, we understand that our success is driven by our talented, committed workforce. We value the contributions each employee makes to our achievements, and our aim is to offer a comprehensive benefits program that is competitive, helping us attract and retain top talent. Our Benefits are crafted to support the needs of our employees and their families, ensuring the package is simple to understand, easy to access, and affordable for all.

• Health Care Coverage including medical, dental, vision & prescription - eligible on date of hire for full-time employees
• Paid Vacation & Holidays
• 401(k) with Employer Match
• Employee Wine Discounts
• Life and AD&D
• Voluntary life and AD&D
• Group Short-Term Disability
• Group Long-Term Disability
• Voluntary Critical Illness
• Voluntary Accident & Injury
• Flexible Spending Accounts
• Employee Assistance Program