Subject Area Program Data Management Specialist

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed - the software is intelligent, but you need to verify that the data is accurate.
• In the "My Experience" section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY:

Reporting to the Chair of the Department of Teaching and Learning, the Subject Area Program Data Management Specialist is a full-time position in an established and well-regarded teacher education program in the P-12 subject areas that prepares middle/secondary teachers with certifications in 17 subject areas across the MSU campus (e.g., mathematics, English, foreign languages, social studies, health/PE, art, music, dance, theater, the sciences, etc.). The Specialist works closely with the program faculty, Undergraduate Program Coordinator, Graduate Program Coordinator (GPC), and Clinical Course Coordinator, and has primary responsibility for managing clerical and administrative functions specific to the subject area programs.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Oversee data management for all aspects of the program, including collecting, organizing, and analyzing current and post-graduation data.
• Organize and track the subject area program course schedule, staffing, and room assignments.
• Process the hiring, onboarding, welcoming, and orientation of subject area adjunct faculty.
• Assist with the planning and management of annual academic program events such as Clinical Orientation and the Action Research Symposium, including organizing catering; reserving rooms; managing event RSVPs and sign-in; preparing programs and folders; organizing student schedules for individual sessions; processing speaker/presenter honoraria.
• Manage the budget system to procure goods and services; arrange professional development credits for collaborating in-service teachers; and follow up with students who do not attend.
• Monitor the subject area program's web presence to ensure that it is current and accurate.
• Monitor enrollment data and provide regular updates to the program coordinators to balance course sections, hire additional instructors, and confirm instructors.
• Manage and monitor enrollment and student progress data in P12 clinical and seminar course sections; communicate with students and instructors as needed.
• Provide support for P12 accreditation and program approval activities.
• Visit clinical locations with the program coordinators for cooperating teacher information sessions and orientations.
• Process paperwork for P12 subject area preclinical placements and mentors.
• Track, schedule, and organize subject area adjunct observations.
• Organize and attend subject area GPC/UPC meetings; schedule meetings and rooms; prepare meeting materials; manage RSVPs, distribution of minutes, and meeting follow-up.
• Follow up consistently (i.e., weekly) on pending items related to scheduling, hiring, payment, reimbursement, etc.
• Perform other duties as assigned.
• Management retains the right to add or change job duties at any time.

QUALIFICATIONS:

REQUIRED:

• Bachelor's degree in education or a related field.
• Minimum of three years of professional experience.
• Highly proficient in Microsoft Office suite, especially Excel/Google Sheets.
• Exceptional organizational and communication skills.
• Enthusiastic self-starter who can manage multiple priorities simultaneously within a dynamic higher education environment.

PREFERRED:

• Experience supporting colleagues and community and/or P-12 school partners.

PROCEDURE FOR CANDIDACY:

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Salary Range
$76,486.40-$84,131.83 Annual
The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate's relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.

Department
Teaching and Learning

Position Type
Professional - Non-Faculty

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.