Position Location
This position is based out of Chesapeake, VA.
Salary Range: $110k-$125k depending on experience.
Job Overview
The Subcontracts Manager performs a variety of contract/subcontract functions in support of prime contracts. The incumbent performs duties associated with pre-award and post-award subcontracting functions. The incumbent also provides technical and administrative support to ensure subcontract deadlines are met in a timely manner.
This position is responsible for independently awarding, administering, and closing out subcontracts for acquiring a wide range of supplies, materials, equipment, and services. This role involves negotiating subcontracts, ensuring compliance with the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS), company policies and procedures, and managing supplier relationships to meet project requirements. The Subcontracts Manager mentors, supervises and serve as a resource to the Subcontract Specialists.
This position will support and assist the Procurement Manager with overseeing day-to-day operations of the Subcontracting department.
Responsibilities
Essential Job Duties:
• Performs, reviews and manages all aspects of subcontracting processes, including but not limited to, acquiring supplies, services, tools, equipment, subcontractors and materials as required, to support Prime contracts.
• Supervises and provides guidance or training to subcontracting team, ensuring subcontracting team members operate in full compliance with Chugach Corporate APPM.
• Review purchase requests for completeness and accuracy; engage with requestors as necessary to resolve discrepancies and errors.
• Source, negotiate, and procure materials and services as requested through approved purchase requests, applying advanced procurement knowledge.
• Perform market research, evaluate suppliers/subcontractors, issue requests for proposals (RFPs), analyze quotes and proposals, and select offers from approved vendors in accordance with source selection criteria serve the best interests of the business and its customers.
• Draft, issue, and maintain subcontracts within the designated procurement system, ensuring all data-including supplier/subcontractor information, pricing, delivery schedules, and terms-are accurate, complete, and updated regularly to reflect current procurement activities.
• Track, manage, and expedite subcontracts to ensure timely delivery, resolve discrepancies, and manage modifications or cancellations. Ensure that all changes are properly documented and communicated to stakeholders and suppliers/subcontractors.
• Ensures all task orders, modifications, and subcontract logs are uploaded to the company portal.
• Acts as point of contact with subcontractors for updates or required work and government deadlines, as assigned.
• Creates weekly report for the Procurement Manager recording assigned work and upcoming, ongoing projects.
• Performs pre-award duties (including but not limited to):
o Reviews requests for subcontract plans and specifications.
o Analyzes requirements, recommends revisions to statements of work or specifications and decides on type of contract, milestones and procurement plan.
o Solicits proposals from prospective contractors and prepares required documents. Analyzes proposals for conformance with the solicitation.
o Establishes subcontractor responsibility and develops negotiation strategy.
o Performs cost or price analysis including review of cost breakdowns to determine pricing is fair and reasonable.
o Negotiate with potential subcontractors.
o Recommends subcontract award to Project Manager and prepares award documentation.
• Performs post-award duties (including but not limited to):
o Works with Operations staff, Engineering Inspectors/QC Representatives to resolve contract deficiencies.
o Reviews Subcontractor Certificates of Insurance, for compliance.
o Negotiates subcontract and task order modifications.
o Performs subcontract close-outs, issues termination notices and reviews settlement proposals.
• Point of contact:
o For subcontracting audits and ensures any corrective actions are corrected and tracked for subsequent compliance.
o With Procurement Manager and Subcontracts & Procurement Manager to remedy any subpar vendor work, schedule breeches, and subcontract terms and conditions.
• Performs other related duties as assigned.
Key Responsibilities:
• Proficient working knowledge of the FAR and DFARS, including labor laws for construction and services.
• Working independently and proactively interfacing with internal/external customers in support of work assignments.
• Completing all mandated training requirements per government and company directives.
• Timely, efficient, and effective performance of duties.
• Effective and clear communications, verbally and in writing, with all levels within a diverse organization and with suppliers and subcontractors.
• Adherence to established company safety policies and ability to work in a safe manner.
• Compliance with company standard operating procedures and policies and procedures.
• Exercising independent judgment.
Job Requirements
Mandatory:
• Bachelor's degree in accounting, business, finance, contracts and contracting, purchasing, economics, supply chain management, or related field; or five (5) years of specialized purchasing experience.
o Education and experience may be substituted interchangeably.
• Four (4) years of specialized subcontracting experience focusing on Federal/Gov't contracts.
• Proficient knowledge with the FAR, DFARS and other supplemental acquisition regulations.
• Knowledge and experience with an automated procurement system.
• Proficient in MS Office Products including Excel and Word at an intermediate level.
• Able to successfully pass any pre-employment background check and/drug test as required.
Preferred:
• Working level knowledge and experience with an automated procurement system.
Working Conditions:
• This position is primarily performed in an office setting using standard office equipment (desk, computer, phone, printer, copier, etc.).
• Unless specifically stated otherwise, this is an in-office position with minimal potential for teleworking.
Physical Requirements:
• Work requires the ability to operate a computer and work in a standard office environment.
• Communicate information in verbal and written form.
• Read and review information and charts.
• Perform analytical thinking skills, use sound judgement.
• Ability to sit, stand, walk for extended periods of time and the ability to lift 25 pounds.
