VGS is seeking an experienced
Subcontract Administrator that will support proposal activities and administration of a portfolio of subcontracts under active IDIQ, Cost-Plus and Fixed Price Prime Contracts in accordance with VGS's procurement policies and procedures. The
Subcontract Administrator will be a strategic business partner to program stakeholders and will support change initiatives and continual enhancement of the procurement function and other supporting tasks as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:- Acts as a team lead Supports proposal preparation, pricing activities, including price negotiation, in conjunction with multiple departments to submit a compliant bid for on new work and task order proposals.
- Support proposals for new business capture and task order proposals on Cost-Plus IDIQ's.
- Assistance with proposals where there is a small business/supplier diversity requirement.
- Formulates subcontracts in full compliance with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFARS), and internal procurement policy and procedures guidelines.
- Analyze the subcontractor proposals and document the findings.
- Working with the Contracts Administrators to ensure proper flow down of terms and conditions and technical specifications across Valiant's portfolio of subcontracts.
- Performs price and cost analysis on subcontracts/proposals and documents negotiations.
- Is proficient with fixed price, cost reimbursement, and time and material subcontracts.
- Experience executing subcontracts subject to SCA (Service Contract Act) with wage schedules.
- Experienced in negotiating and executing subcontract agreements with foreign subcontractors.
- Acts as liaison between Valiant and the Subcontractor regarding requirements, performance, reporting requirements.
- Develops and maintains follow-up status to the proposal/capture team and with
subcontractors on all outstanding open subcontracts matters. - Advises management of potential risk and performance impact.
- Tracks and reviews all monthly subcontractor invoices for compliance; routes invoice
approval form to facilitate proper approvals and forwards to accounting for processing. - Develops and maintains all necessary reports associated with subcontracting activities.
- Performs routine subcontractor due diligence activities as directed.
- Participates in special projects as required and performs all other position-related duties as assigned or requested.
- Other duties as assigned.
EDUCATION REQUIREMENT: Bachelor's Degree with a concentration in business management/administration or Supply Chain focus preferred but not required. Years of applicable experience can be substituted in lieu of a degree.
REQUIRED QUALIFICATIONS:- 4+ years of Subcontract Administration experience within a government contracting & CPSR environment.
- Ability to evaluate proposals against SOW/PWS, demonstrate a working knowledge of FAR/DFARS.
- Highly organized, action and task-oriented performer in a dynamic and fast paced environment.
- Must be able to engage with various stakeholders and all levels (Vice President, Director and Program level associates) with a can-do attitude and strong follow-up on tasks.
- Must have keen awareness and understanding of changing market conditions.
- Has an understanding of government rules and legislation, and small business regulations and definitions; This position requires a strong understanding of the FAR & DFARS as it relates to small business.
- Strong computer skills and excellent working knowledge of MS Word, MS Excel, and MS PowerPoint related software applications.
- Excellent people skills.
- Must be able to continually interface effectively with people on the phone, at trade shows, in meetings and other places, as well as internally in Valiant.
- Must possess outstanding communication skills, both oral and written.
- Available to work over the weekend to support program initiatives, proposal activities, corporate projects, etc.
- Highly organized, action and task-oriented performer in a dynamic and fast paced environment.
- This position requires a thorough understanding of building compliant files and following procedures in a CPSR environment.
PHYSICAL REQUIREMENTS: Physical requirements may include, but are not limited to, lifting, ascending, and descending stairs, climbing, extended sitting or standing, to various degrees.
