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Subcontract Administrator is a critical member of Voyager Technologies' Supply Chain organization, responsible for the full lifecycle administration of subcontracts supporting our space, defense, and national security programs. This individual serves as the primary interface between program management and external suppliers, ensuring subcontracts are awarded and executed in compliance with FAR/DFARS, prime contract requirements, and CPSR standards. The position reports to the Manager, Supply Chain and is based in San Diego, CA.
In this role, the essential functions are:
- Develop, prepare, and administer subcontracts, task orders, purchase orders, and modifications in compliance with FAR, DFARS, CPSR, DCMA, and DCAA requirements.
- Prepare and issue Requests for Quote (RFQs), perform cost/price analysis, and support source selection evaluations for competitive and sole-source awards.
- Identify and flow down applicable prime contract clauses, terms and conditions, export control requirements, and regulatory requirements to subcontractors.
- Build and maintain CPSR-compliant subcontract file documentation, including price analysis, justification packages, and source selection records.
- Serve as the primary interface between Program Management, Finance, Compliance, and external subcontractors, ensuring program requirements and expectations are met.
- Monitor subcontractor compliance with certifications, insurance, and applicable terms and conditions required to maintain approved vendor status.
- Process subcontract awards, modifications, and purchase orders and ensure all pertinent documentation in CQ (internal database).
- Support proposal efforts including preparation of subcontract cost inputs, small business subcontracting plans, and written narratives related to subcontractor requirements. Examples include Requests for Quote (RFQs), price analysis, and subcontractor performance documentation.
- Coordinate with Billing to resolve invoicing issues and support timely cash receipt.
- Perform subcontract closeout actions, complete file documentation, and transfer files in accordance with established procedures.
- Onboard new consultants and contract labor, including coordination of required documentation, system access, compliance certifications, and orientation to Voyager subcontract processes and expectations.
- Manage ongoing consultant relationships, monitoring performance, tracking deliverables, processing modifications, and ensuring continued compliance with subcontract terms.
If your experience aligns with our basic qualifications and you are inspired by our mission, we'd like to connect. If you don't see the right role right now, Join Our Talent Community and stay connected as we continue to build what's next.- Bachelor's degree in Business Administration, Supply Chain, Contracts Management, or related field; or equivalent combination of education and experience.
- Minimum 5 years of subcontracts or contracts administration experience in a U.S. government contracting environment.
- Working knowledge of FAR, DFARS, CPSR, DCMA, and DCAA requirements and their application to subcontract administration.
- Experience drafting subcontract terms and conditions, SOWs, RFQs, and other contractually binding documents.
- Proficiency with NetSuite and E2 JobBoss; experience with comparable ERP/procurement management systems a plus.
- Demonstrated ability to perform cost/price analysis and ensure pricing reasonableness in accordance with regulatory requirements.
- Strong written and verbal communication skills; able to coordinate effectively across cross-functional teams and with external suppliers.
- Active U.S. security clearance or the ability to obtain one.
Preferred Qualifications:- Prior experience in aerospace or space systems programs.
- Familiarity with NAVSEA specifications, ITAR/EAR, and export-controlled program environments.
- Experience supporting CPSR audits and DCAA/DCMA reviews.
- NCMA certification (CFCM, CPCM, or CCCM) or equivalent professional credential.
- Proficiency with NetSuite, E2, and supplier management tools.
Additional requirements:- Travel up to 10%, with the possibility of occasional overnights.
- Must be eligible to work in the United States; this position requires access to export-controlled information.
The good faith base salary for this role is $90,000-$130,000 at the time of this posting. Where you fall within the range depends on your experience, skills, and location. This range reflects base salary only and does not include benefits or bonus/incentive. This range may be adjusted in the future.
Voyager offers a highly competitive total compensation package designed to support the well-being, growth, and success of our employees. Employees benefit from a flexible and comprehensive rewards program that supports both professional and personal well-being.
- Flexible Time Off (FTO), empowering employees to take the time they need to recharge and maintain a healthy work-life balance
- Comprehensive medical, dental, and vision coverage for employees and their families, with a significant portion of premiums covered by the company and many benefits paid at 100% for employees
- Flexible, affordable gym memberships with 12,700+ options nationwide, including 24 Hour Fitness, EoS Fitness, Crunch Fitness, Anytime Fitness, Blink Fitness, Chuze Fitness, and more! No long-term contracts and FREE on-demand workout videos before you enroll
- 401(k) retirement plan with a 50% company match on contributions up to 8%, supporting long-term financial security
- Company wellness programs that support physical and mental well-being
- Additional voluntary benefits and employee support resources
- The opportunity to work alongside a highly talented team in an innovative, mission-driven environment
