Sr Support Assistant

Overview

Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Senior Support Assistant to provide high-level administrative support to a Business Unit (BU), office, department, project, or job site.

Responsibilities

The Senior Support Assistant will provide high-level administrative support to the DC Business Unit, office, department, project, or job site.

• Coordinates and execute logistics for internal and external meetings including conference room reservations, catering, and preparing materials
• Manages conference room calendars
• Performs administrative duties such as shipping/distributing mail, copying, and office maintenance
• Order essential supplies for assigned office and conference rooms
• Assists the senior management team as requested
• Assists with business development and accounting support assignments such as preparing presentations
• Serve as the DC Office Learning Coordinator responsible for creating training schedules for DC BU/departments and communicates scheduled company training opportunities to employees to encourage participation
• Organizes and executes training, and events including scheduling, sending reminders, providing facilitators with necessary training materials, and ordering/organizing catering
• Exercises sound judgement while managing confidential information and prioritizing multiple tasks
• Maintains inventory of career fair supplies and distribution
• Serve as a contract specialist to ensure that contracts are uploaded, reviewed and approval are tracked and signature process is monitored.
• Maintains state of kitchen area by cleaning microwave, refilling paper towels, refilling soaps and replenishing condiments
• Assists in parking validations for external guests

Key Competencies

• Communicate Effectively - Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message.
• Act Inclusively - Ensure that actions and behaviors are respectful; show empathy and treat others with dignity. Leverage capabilities and insights of individuals with diverse perspectives, abilities, and motivation.
• Solve Problems - Identify, prioritize, and implement alternatives for a solution.
• Demonstrate Agility/Adaptability - Maintain effectiveness and adjust to change by exploring the rationale, trying innovative approaches, and collaborating with others to make the change successful. Create an atmosphere of open-mindedness to change.
• Drive for Results - Show passion and commitment while delivering on business outcomes. Create a sense of individual ownership and accountability.
• Champion Innovation - Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions.

Qualifications

Experience/Education

• Associates or Bachelor's degree preferred
• 3-5 years of office experience, in a construction-related field preferred
• Or equivalent combination of education and experience

Knowledge, Skills & Abilities

• Effective communication skills
• Excellent mobilization skills
• Ability to work in a team environment
• Proficient in MS Office, including Word, Excel, Power Point and Canva or other web based graphic design platform

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For (Arlington, VA) this ranges from $75,000-$92,000 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.

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