Associate's or Bachelor's degree in a relevant field or equivalent experience
5+ years of end-to-end payroll processing experience
3+ years handling U.S. payroll tax regulations and multi-state payroll
Strong knowledge of payroll tax compliance and payroll controls
Advanced Excel skills for data analysis including pivot tables
Experience with payroll reconciliations and audit support
Ability to identify opportunities for process improvements
Responsibilities
Process end-to-end payroll activities for accurate and timely delivery
Audit payroll data and resolve discrepancies or complex issues
Ensure compliance with payroll regulations across various jurisdictions
Administer payroll deductions and related transactions
Support payroll tax filings, reconciliations, and year-end reporting
Generate payroll reports and perform reconciliations related to payroll accounts
Participate in payroll system enhancements and process improvements
Benefits
Medical, Dental, Vision Insurance
Life Insurance and Disability
Grace Wellness Program
Flexible Workplace
Retirement Plans
401(k) Company Match
Paid Vacation and Holidays
Parental Leave
Tuition Reimbursement
Company Donation Match Program
Full Job Description
Annual Wage Range: $81,383.20 - $111,901.90 Other Compensation: Eligibility for the Short-Term Incentive program and other applicable bonuses Benefits: U.S. Employee Benefits Summary (grace.com)
Job Description
We are seeking a Sr Payroll Specialist to join our Global HR Operations team, reporting to the Sr Manager, Global Payroll. This role is responsible for end-to-end U.S. payroll processing and support for Canada and select European countries. The Sr Payroll Specialist will ensure accurate, timely, and compliant payroll operations while partnering with HR, Finance, Tax, and external providers to support payroll initiatives and continuous process improvement.
Responsibilities
Process end-to-end payroll activities to ensure accurate and timely payroll delivery.
Audit payroll transactions, payroll registers, time and attendance data, and payroll interfaces.
Research and resolve payroll discrepancies, employee inquiries, and complex payroll issues.
Ensure compliance with federal, state, local, and international payroll regulations.
Administer payroll deductions, garnishments, and other payroll-related transactions.
Support payroll tax filings, reconciliations, year-end reporting, and regulatory requirements.
Generate payroll reports and perform payroll account reconciliations and related accounting support.
Process off-cycle payrolls, ACH transactions, and other special payroll payments as needed.
Maintain payroll procedures, documentation, and internal controls.
Partner with HR, Finance, Tax, and third-party providers to support payroll operations.
Participate in payroll system enhancements, testing, and process improvement initiatives.
Support internal and external audits and serve as a payroll subject matter expert
Required Qualifications
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field, or equivalent experience.
Experience with ADP Workforce Now, ADP Streamline, UKG Workforce Dimensions, Kronos Workforce Central, or similar platforms.
5+ years of end-to-end payroll processing experience.
3+ years of experience with U.S. payroll tax regulations, multi-state payroll processing, and year-end payroll activities.
Experience with payroll reconciliations, payroll accounting, and audit support.
Experience working within integrated payroll and HRIS environments.
Experience supporting payroll system enhancements, testing, or process improvement initiatives.
Strong knowledge of payroll processing, payroll tax compliance, and payroll controls.
Excellent analytical, problem-solving, and customer service skills.
Advanced Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, and data analysis.
Experience with payroll, HRIS, and timekeeping systems.
Understanding of payroll accounting, reconciliations, and general ledger impacts.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
High attention to detail and commitment to confidentiality.
Ability to document processes and identify opportunities for continuous improvement.
#LI -TC1
Preferred Qualifications
Certified Payroll Professional (CPP) certification.
Experience supporting Canadian and European payroll operations.
Experience working with global payroll providers and international payroll processes.
Experience with SOX controls, audits, and payroll governance.
Benefits
Medical, Dental, Vision Insurance
Life Insurance and Disability
Grace Wellness Program
Flexible Workplace
Retirement Plans
401(k) Company Match
Paid Vacation and Holidays
Parental Leave
Tuition Reimbursement
Company Donation Match Program
About W. R. Grace
W. R. Grace is a global specialty chemical company that produces and sells catalysts and silica-based materials. The company operates in two segments: Grace Catalysts Technologies and Grace Materials Technologies. Grace Catalysts Technologies provides catalysts and related products and technologies used in refining, petrochemical and other chemical manufacturing applications. Grace Materials Technologies provides specialty materials, including silica-based and silica-alumina-based materials, used in coatings, consumer, industrial, and pharmaceutical applications. The company was founded in 1854 and is headquartered in Columbia, Maryland.
