Full Job Description
Job Summary
In this highly visible, fully in-house Payroll Manager role, you'll take ownership of North American, multi-state, multi-company payroll within a complex manufacturing and union environment. As the go-to payroll expert, you'll lead a seasoned team while partnering closely with HR and Benefits to ensure a seamless, compliant, and efficient payroll operation. You'll also have the opportunity to shape how payroll evolves-driving process improvements, automation, and optimization across UKG/UltiPro and related systems, particularly as the organization continues to grow and integrate acquisitions. If you're ready to move beyond a rigid, outsourced model and into a role where your technical expertise, judgment, and ideas can directly influence the function, this is an opportunity to make a meaningful impact.
Job Responsibilities
• This role is responsible for performing functions to plan and direct complete and accurate payroll processing including reporting to internal and external systems while maintaining complete confidentiality and adhering to company policy, banking regulations, and multiple governmental agency laws.
• Lead the payroll department and all related payroll processes for the North America business unit.
• Responsible for ensuring payroll is processed timely and accurately and all payroll related information and processes are administered appropriately for the company and all internal and external stakeholders.
• Lead the effort to evaluate payroll relative to external benchmarks in processes and systems and propose a future state change for payroll to include possible outsourcing opportunities where necessary.
• Review and approve all exempt and non-exempt payroll processing. Identify errors and direct the plant processors in correct methods and procedures. Finalize and post payroll upon review and audit for accuracy.
• Directly responsible for tracking, reporting, calculating and processing payments of executive incentive programs and determining tax reporting requirements. This includes direct communication with Human Resources and Chief Accounting Officer and completing required direct reporting on ERP system.
• Responsible for Expatriate payroll administration and tax equalization and reporting working with outside vendors and the employees on assignment.
• Responsible for maintaining the payroll system with regards to tax changes, system changes, earning/deduction changes, mapping to the general ledger system and other regulatory or technical updates. Determines the need for updates and communicates impact to multiple departments and field users.
• Prepare the annual payroll budget by incorporating organizational changes, salary rate levels, and additions or reductions to staff. Communicate changes to appropriate internal staff.
• Calculate and determine appropriate processing of fringe benefits for year-end tax document creation (W-2). Requires knowledge of payroll tax codes and federal laws and regulations.
• Must be well versed in the regulatory requirements to manage the year-end payroll closing activities including determination of W-2 generation and distribution methodology and sourcing, close and reset the payroll system, extend the payroll calendar, and generate year-end filings ensuring that all final files are accurate and complete.
• A leader, advocate and champion for continuous improvement for payroll processes end to end working with stakeholders to ensure we stay up to date with emerging trends and technologies while keeping the company compliant. Manage and assess the talent within the department to ensure the staff's ability to learn and progress with the process.
• Create training and resource materials for payroll processors; conduct formal and informal coaching and training sessions as required.
• Resolve payroll unclaimed property and/or record and report any property required to be submitted to state governments.
• Engage external auditors for both financial and insurance requirements including preparation of annual worker's compensation audit.
• Supervise the Time & Attendance process and send communications as appropriate
• Be the lead person to assist team in using the Ultipro payroll software
• Document payroll process and procedures
• This role has the responsibility to understand and places in practice appropriate safety procedures. This responsibility is achieved through education, training, use of protective equipment (as applicable) and by following safety policies, regulations, standards, and laws.
• Perform other duties as assigned.
Experience & Skills
• 5-10 years of experience in related field is preferred.
• Experience in multistate payroll processing experience with expatriate processing is a key.
• Excellent proficiency in all Microsoft Office Suite Products.
• Well versed in processing payroll with preference for UKG/Ultimate Software (Ultipro)
• Experience using and extracting data from SAP or comparable ERP system for accounting
• Implement projects across functions and geography
• Total experience in analytical role 5+ years
• Experience working with outsource provider and outsourcing a plus
• Manufacturing experience a plus
Education
• BA/BS or equivalent is preferred.
• Business finance or accounting, or similar relevant experience in this field at management level.
Compensation/Benefits
The salary range for this role is $127,720-$191,580, with a midpoint of $159,650. Offers are typically made between the minimum and midpoint of the range, based on skills, experience, and internal equity. In rare cases, highly qualified candidates may receive an offer above the midpoint; however, offers at the maximum of the range are not customary. The salary range posted represents the low and high end of OSI's salary range for this position. Salaries will vary based on various factors, including but not limited to, location, education, skills, experience, and performance. Base salary is one component of OSI's overall total rewards package. Other components may include bonuses, special pay programs, comprehensive time off, 401k with match, and a full suite of benefit offerings for you and your family.
Work Environment
• This is a fully onsite role. Not remote eligible.
• Work is generally performed within a business professional office environment, with standard office equipment available.
• Work conditions are typical of an office environment.
• This role requires minimal to less than 10% domestic travel.
• Position may require the physical agility of lifting up to 15 pounds
• Position may require frequent and/or infrequent of bending, squatting, pushing, pulling, stretching/reaching, use hands or fingers, talk, hear, feel objects, tools, controls, and standing/walking on concrete flooring.
• Position may require the physical ability to stand/walk for Less than 4 hours.
