Description
Purpose and Scope
Responsible for Facilities at International Headquarters including day-to-day management, regular maintenance, core building services such as security, cleaning, landscaping, as well as managing a multi-year facility upgrade project. Provides regular guidance and oversight to the Facilities team in providing a clean, safe, and well-maintained Headquarters' building. The focus is to minimize interruptions for all staff and ensure the headquarters building is an environment conducive to all staff fulfilling their responsibilities.
Essential Job Functions
Facilities day-to-day management:
• Ensures the Headquarters building and grounds are regularly maintained and operating at the most effective level possible.
• Ensure compliance with health, safety, environmental, and fire regulations.
• Manage security systems, access control, and emergency preparedness plans. Works with various vendors and negotiate contracts to protect the interests of The Gideons International.
• Work with Building Services Coordinator on budget preparation and monthly monitoring.
• Serves as liaison to local corporate park governance committee.
• Assist in the acquisition of Headquarters-provided transportation and living arrangements for select staff as dictated by defined circumstances.
• Conduct regular RFPs for key support contracts including security, housekeeping, and landscaping, among others.
• Derive optimal plan for facility maintenance contracts considering multi-year maintenance contracts vs. Time and Materials (T&M) contracts based on equipment age, cost trends, and market pricing.
• Maintain accurate records of maintenance activities, contracts, inspections, and regulatory compliance.
Facilities upgrade project:
• Manage and execute the planned facility upgrade project on-time and on-budget.
• Ensure key stakeholders are consulted and feedback is incorporated into the final approved upgrade plan.
• Solicit and review request for proposal (RFP) submissions with goal of identifying the optimal vendors based on price, quality, and performance.
• Minimize disruption to employees as the upgrade plan is executed by ensuring clear communications, adequate advanced notice to planned changes, adequate facilities, and tools for teams whose work areas are being impacted .
• Provide regular updates to Senior Leadership Team, Leadership Team, Portfolio Management Team, and other key stakeholders.
Hospitality, Front Desk and Heritage Center:
• Ensure staffing of front desk personnel.
• Maintain a clean, friendly, and welcoming environment for guests and visitors.
• Oversees the International Headquarters hospitality function, in conjunction with Department Heads, to ensure building guests are accommodated in terms of appropriate badging, escorts, meeting arrangements, meals and tours of the Heritage Center.
Other duties:
• Participate in daily morning staff devotions. Serve by praying and reading Scripture in support of devotion leaders on a rotating basis.
• Other supporting duties as needs arise.
Working Relationships
Reports To: Chief Financial Officer
People Management Responsibility: Sr. Coordinator, Facilities, Coordinator, Facilities, Hospitality, Receptionist
Works Closely With: Director, Finance: Stewardship & Finance Division teams; Director, Human Resources
Essential Knowledge, Skills, and Training & Development
Non-physical
• Follow verbal and written instructions.
• Ability to use PC and widely used software applications, especially Microsoft Office applications.
• Ability to learn new software applications as necessary.
• Ability to provide analytical skills.
• Proven ability to communicate effectively and with excellence both verbally and in writing with all employees, levels of management and membership.
• Strong telephone and customer service skills.
• Dedication to meeting goals and deadlines.
Physical
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is required to stand, walk, sit, talk, and hear. Specific abilities required by the job include close vision and close attention to detail.
Mission Critical Competencies
CORE VALUES
• Integrity
• Excellence
• Open Communication
• Stewardship
CORE COMPETENCIES
• Actively learns, demonstrates, and fosters the organizations' culture in all actions and words.
• Takes personal initiative and is a positive example for others to emulate.
• Ability to understand the fundamental business drivers and communicate the state of business.
• Proven ability to keep a big picture perspective while dealing with very detailed information.
• Foster Open Communications and Approachability
• Positive and Constructive Attitude
• Decision Quality
• Problem Solving
• Dealing with Ambiguity
• Perspective
• Ability to challenge the status quo
• Self-Management and Emotional Intelligence
• Time Management
• Active Knowledge Sharing & Continuous Learning
• Customer focus
• Team Building
• Decisiveness
• Delegation and follow-up
Work Environment and Time Requirements
• Climate-controlled office environment
• 8-hour workday
• Variations in work volume sometimes require extended working hours
Minimum Qualifications
• Bachelor's Degree (Facilities Management, Engineering, Business Administration or related fields preferred)
• Proven experience in facilities management or property management.
• Knowledge of building systems, maintenance practices, and health and safety regulations.
• Familiarity with The Gideons International Camp activities preferred.
• Strong leadership and team management skills
• Proficiency in Microsoft Office and facility management software.
• Successful completion of a drug and background screen
This Job Description is for general purposes and guidelines only and should not be considered all-inclusive. Neither does the receipt of this job description constitute an employment contract. Furthermore, it should be known that this list of job requirements is subject to change without written notice.
