Sr. Executive Assistant

Job Type

Full-time

Description

Sr. Executive Assistant

Location: Palo Alto, CA. This role will be in office with ability to work at home 1-2 days per week.

Who You Are

You are a Senior Executive Administrator who is a highly skilled and experienced professional that provides advanced administrative support to senior executives and team members. This role requires a proactive, detail-oriented, and highly organized individual capable of managing a broad range of responsibilities in a fast-paced environment. The Senior Executive Administrator will serve as a liaison between the executive and internal/external stakeholders, ensuring smooth operations and effective communication across departments. Implementation of strategies to optimize use of time and manage priorities is key. The role demands a high degree of discretion, professionalism, and the ability to handle complex tasks with minimal supervision.

Role and Responsibilities

Executive Support:

• Provides comprehensive administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and preparing executive communications.
• Anticipates the needs of the executive and prioritize tasks effectively, ensuring the executive's time is optimized.
• Handle confidential information and sensitive materials with utmost discretion.

Communication & Liaison:

• Act as a point of contact for internal and external stakeholders on behalf of the executive.
• Screen and direct phone calls, emails, and other communications, ensuring timely responses and follow-ups.
• Prepare and draft correspondence, reports, presentations, and other documents as needed.

Event & Meeting Coordination:

• Organize high-level meetings, conferences, and events, including scheduling, logistics, and materials preparation.
• Attend meetings as required, ensure follow-up on assigned action items.
• Coordinate complex travel itineraries and related logistics, ensuring smooth execution of business trips. Working knowledge of SVB T&E expense/booking platform.

Project Management:

• Assist in the management of key projects and initiatives, ensuring timelines, deadlines, and deliverables are met.
• Provide support in tracking the progress of projects and offering solutions to address any potential issues.

Operational Support:

• Collaborate with other departments to ensure the efficient operation of daily activities.
• Support the executive with special projects, presentations, and other ad hoc tasks.
• Support Senior Executive Administrator to the President with ad hoc projects.

Strategic Support:

• Partner with the executive to prioritize objectives and ensure alignment with organizational goals.
• Provide assistance with decision-making processes, research, and data analysis when needed.

Requirements

Preferred Experience

• Bachelor's degree or equivalent professional experience required.
• Minimum of 7-10 years of experience in a senior administrative or executive assistant role, with experience supporting C-suite executives preferred.
• Proficiency in Microsoft Office Suite (Word, Excel,?PowerPoint, Outlook), video conferencing tools (Zoom, Teams), and office management software.
• Exceptional organizational and time-management skills with the ability to handle multiple priorities, meet deadlines, and?operate in an interruption driven environment.
• Strong written and verbal communication skills, including drafting professional documents and correspondence.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Proactive, resourceful, and adaptable with strong attention to detail.
• Ability to work independently and in a team environment with minimal supervision.
• Strong interpersonal skills and the ability to interact effectively with individuals at all levels of the organization.
• Ability to work on site in Palo Alto, CA, 3-5 days per week or as needed.
• Travel to the San Francisco, CA office as needed
• Please note: This role may require occasional travel and after-hours availability for meetings or urgent tasks.

No matter your role at GondolaBio, successful team members are:

• Patient Champions, who put patients first and uphold strict ethical standards.
• Entrepreneurial Operators, who drive toward practical solutions and have an ownership mindset.
• Truth Seekers, who are detailed, rational, and humble problem solvers.
• Individuals Who Inspire Excellence in themselves and those around them.
• High-quality executors, who execute against goals and milestones with quality, precision, and speed.

What We Offer

• Patient Days, where we are fortunate to hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our efforts.
• A culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speak.
• An unyielding commitment to always putting patients first.
• A decentralized model that enables our program teams to focus on advancing science and helping patients. Our affiliate structure is designed to eliminate bureaucracy and put decision-making power in the hands of those closest to the science.
• A place where you own the vision-both for your program and your own career path.
• A collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our game.
• Access to learning and development resources to help you get in the best professional shape of your life.
• Robust and market-competitive compensation & benefits package (health, welfare & retirement programs).
• Flexible PTO.
• Rapid career advancement for strong performers.
• Potential ability to work on multiple GondolaBio programs across multiple therapeutic areas over time.
• Partnerships with leading institutions.
• Commitment to Diversity, Equity & Inclusion.

The base pay range for this position is $150,000 - $170,000 per year. The actual compensation offered will be determined based on a number of job-related factors, including experience, skills, qualifications, and location.

Employees of BridgeBio and all affiliated companies should work through their managers to inquire about and learn more about this role.

Fraud Alert: We are aware of employment scams where individuals pose as representatives of GondolaBio and make false use of our company name to defraud job seekers. To protect yourself, please note that our official corporate website is https://gondolabio.com/; our careers page is https://gondolabio.com/#careers; our LinkedIn page is https://www.linkedin.com/company/gondolabio/. Please visit these links for official information from GondolaBio. Communication from any other variant is fraudulent. GondolaBio does not conduct interviews via text message/messaging platforms, will not ask you to download anything as part of your interview, will never request any form of payment, provide upfront payments of any kind, and does not make job offers without interviews.