8+ years of experience in Document Control within the Oil & Gas Engineering industry
Expertise in SharePoint or other EDMS
Proficient in Microsoft Office, particularly Word and Excel
Strong organizational skills with attention to detail
Ability to work independently and manage multiple tasks in a fast-paced environment
Responsibilities
Oversee document control activities to ensure quality deliverables
Supervise vendor data activities and maintain quality standards
Log all deliverables into the document control system and initiate workflows
Upload and distribute documents to various platforms as needed
Maintain Master Document Register logs throughout the project
Develop document control processes and project specifications
Prepare management and project status reports
Benefits
Opportunity to work on high-profile projects with major clients
Collaborative work environment with exposure to all levels of management
Development of specialized skills in document control and vendor data management
Potential for career advancement within the Oil & Gas sector
Engagement in a fast-paced, dynamic work setting
Full Job Description
Position Description
The Senior Document Control Specialist provides high-level specialized handling of documents on high-profile projects with major clients as well as supervises all aspects of the vendor data efforts on a specific project or group of projects.
Essential Functions
Provide oversight of document control activities on projects; ensure that the quality of document control deliverables meets expected standards
Provide oversight of vendor data activities on projects; ensure that the quality of vendor data deliverables meets expected standards
Receives all deliverables and logs them into the document control system, initiates workflows, and creates and distributes transmittals to the clients, vendors, and project personnel
Upload and distribute documents/drawings to Project Webpage, FTP Site, SharePoint, or Client's EDMS System as needed
Maintains Master Document Register logs utilizing the document control system throughout the project.
Develop document control processes, procedures, and project specifications using project requirements
Prepare various management and project status reports
Works closely with the client on the status of project documents
Ability to communicate with all levels of management, clients, and project team members to achieve project objectives
Has a deep understanding of best practices for document control
Ensure work is being performed within the guidelines of our company policies and procedures
Requirements
Preferred Qualifications
Aconex Experience
8+ years of experience in Document Control in the Oil & Gas Engineering industry
Ability to work independently
Expert in SharePoint or other EDMS
Excellent proficiency in Microsoft Office: Word and Excel
Must have the ability to prioritize, manage time well, troubleshoot, and work in a fast-paced and deadline-driven environment
Must be organized and detailed oriented with the ability to multi-task
Excellent written and verbal communication skills
Education
High school diploma
Associate degree preferred
Competencies
Problem-solving
Results oriented
Customer focused
Impact and influence
Business and people acumen
Work Environment/Physical Demands
Working conditions are normal for an office environment.
Frequent sitting and operating a computer.
Must be able to use body members to work, move or carry objects or office materials.
Must be able to exert up to 10 pounds of force occasionally.
Physical demands requirements are at levels of those for sedentary work.
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About Stress Engineering Services, Inc
Stress Engineering Services, Inc. is an engineering consulting firm that provides testing, analysis, and design services to clients in the oil and gas, power generation, chemical processing, and aerospace industries. The company was founded in 1972 and is headquartered in Houston, Texas. Stress Engineering Services has additional offices in Cincinnati, Ohio; New Orleans, Louisiana; and Calgary, Canada. The company's services include failure analysis, fitness-for-service assessments, finite element analysis, and materials testing. Stress Engineering Services has worked on projects such as the Deepwater Horizon oil spill and the Space Shuttle Columbia disaster.
