HGA is seeking to hire an experienced Senior
Document Control Specialist to support the development and implementation of document control processes and procedures within a newly established document control function at client site located in Houston (zip code 77024).
This position requires a highly organized, self-motivated professional who can work independently in an environment where formal document control processes are not yet fully established.
The ideal candidate will have extensive experience in engineering and project document control, preferably within the natural gas pipeline, midstream, or oil and gas industries. This individual should be comfortable developing procedures, establishing document management standards, and implementing effective systems to support engineering, construction, and project activities.
Successful Candidate will have the ability to develop document control procedures and establish structure from the ground up is a key requirement for this position.
Key ResponsibilitiesDocument Control Processes & Procedures
- Develop and implement standardized document control procedures, workflows, and best practices.
- Assist in establishing a structured document management system where formal processes do not currently exist.
- Create and maintain document numbering conventions, naming standards, revision controls, and filing structures.
- Establish processes for document review, approval, distribution, tracking, and archiving.
- Develop document registers, transmittal logs, tracking reports, and document status reports.
- Identify gaps in existing documentation practices and recommend improvements.
Engineering & Project Documentation- Manage engineering drawings, specifications, vendor documents, technical reports, and construction documentation.
- Maintain accurate document revisions and ensure the appropriate versions are available to project teams.
- Coordinate document submissions, reviews, approvals, and distribution between engineering, project management, contractors, and vendors.
- Track engineering deliverables and maintain accurate documentation records.
- Support redline drawings, as-built documentation, and final project turnover packages.
- Ensure documentation is properly organized, accessible, and maintained throughout the project lifecycle.
Document Management Systems- Support the setup, organization, and implementation of electronic document management systems (EDMS).
- Establish consistent folder structures, document classifications, metadata, and retrieval procedures.
- Assist with organizing and migrating existing documents into standardized systems.
- Maintain document accuracy, traceability, and version control.
- Recommend improvements to document management tools and workflows.
Process Improvement & Collaboration- Work closely with engineering, project management, construction, and operations personnel to establish consistent documentation practices.
- Provide guidance to team members on document control procedures and standards.
- Help develop user instructions and reference materials for newly implemented processes.
- Identify opportunities to improve document accuracy, accessibility, and efficiency.
- Support compliance with applicable company procedures, quality standards, and regulatory documentation requirements.
Required Qualifications- 8-10+ years of document control experience, preferably within natural gas pipelines, midstream, oil and gas, or related energy industries.
- Demonstrated experience developing, implementing, or improving document control processes and procedures.
- Strong knowledge of engineering and construction documentation, including drawings, specifications, vendor documentation, and project turnover packages.
- Experience with document numbering systems, revision control, transmittals, and approval workflows.
- Proficiency with electronic document management systems.
- Ability to work independently and establish organization in an environment with limited existing procedures.
- Strong attention to detail, organizational skills, and communication abilities.
- Experience coordinating documentation across engineering and project teams.
Preferred Qualifications- Experience establishing document control processes from the ground up.
- Background supporting natural gas pipeline, compressor station, or midstream facility projects.
- Experience with SharePoint, OpenText, Aconex, ProjectWise, or similar document management platforms.
- Familiarity with pipeline regulatory documentation and records retention requirements.
- Experience supporting both capital projects and ongoing facility operations.
Ideal CandidateThe ideal candidate is a seasoned, hands-on document control professional who has experience working in environments where processes and procedures needed to be developed or improved.
This individual should be capable of independently identifying documentation needs, creating practical solutions, and implementing organized, repeatable processes.
