Job DescriptionPosition SummaryReporting to the IT Finance Manager. This role supports the day-to-day accounts payable work for AIR's Technology department. This includes processing technology and telecom invoices, maintaining accurate coding and allocations, researching vendor and payment issues, supporting month-end close, and helping integrate vendor, account and billing information during property transitions, acquisitions and dispositions.
Key Responsibilities- Process and review high-volume, complex invoices for technology and telecom vendors, including software, licensing, hardware, consulting, internet, phone and wireless services
- Ensure invoices are coded to the correct general ledger account, spend category, cost center, company, property and project, and recorded in the correct accounting period
- Ensure expenses are handled correctly across one-time costs, prepaids, amortization and capital spend
- Compare invoices to contracts, renewal terms, expected or usage-based charges, service dates, backup and receipts when applicable
- Monitor recurring expenses such as software subscriptions and cloud services
- Complete monthly AP and assigned account reconciliations, including prepaid expenses, invoice balances and allocations, and help with month-end close activities
- Support audit and remittance detail requests by providing documentation and explanations
- Handle property tech expense allocations and maintain the supporting files
- Process technology credit card allocations and collect the required backup
- Handle complex billback allocations across intercompany cost centers and properties
- Research and resolve invoice, vendor, payment, credit and remittance issues in Workday; work with vendors and internal teams to keep payments on track and escalate issues that could lead to late fees or service interruption
- Maintain invoice trackers, allocation files, prepaid schedules, vendor records and related reference materials so open items and recurring work are visible
- Prepare and maintain Excel allocation and invoice upload files, including formulas and pivot tables, and understand how formulas, formatting and source-of-truth files affect Workday uploads and downstream reporting
- Support company growth and portfolio changes by gathering vendor, account, invoice and payment information for property transitions, acquisitions and dispositions and helping move the information into AIR's standard AP processes
- Document recurring processes, identify opportunities to reduce manual work and help cross-train other team members
- Complete monthly, quarterly and yearly balance sheet reconciliations.
QualificationsRequired Qualifications- 5+ years of accounts payable or related accounting experience, including experience processing complex or high-volume invoices
- Strong understanding of AP processes, internal controls and basic accounting principles
- Experience with an ERP or financial system such as Workday, Yardi, Oracle or SAP
- Strong Excel skills, including formulas, pivot tables and working with larger financial files
- Ability to manage multiple priorities in a fast-paced environment
- Ability to independently research invoice, payment and allocation issues and work them through resolution
- High attention to detail and accuracy, with clear written and verbal communication skills
Preferred Qualifications- Experience with technology, software or telecom invoices
- Experience with allocations, prepaid schedules, billbacks or accruals
- Experience supporting property transitions, acquisitions or dispositions
- Experience with Workday Financial Management and telecom invoice management tools such as Tellennium
Additional InformationWhat We OfferAIR offers attractive total compensation packages designed to recognize and reward performance including:
- Expected pay rate of $85,000-$92,000 plus 10% annual target bonus. You will be provided a pay rate that is in line with your skills and experience as they relate to the requirements of the job.
- 25% Rent Discount at any AIR community (a rental application is required, and certain exclusions apply).
- Medical, dental, vision, and life insurance options, HSA/FSA plans, short and long-term disability paid by the company.
- 401(k) plan with employer contribution of a 6% match.
- Paid time off including vacation, sick time, and 14 holidays.
- Paid parental leave of up to 16 weeks.
- Tuition assistance program and up to 100% reimbursement for job-related certifications and licenses.
- 15 hours of paid time annually for community service.
- Commuter benefits and pet insurance.
- Consumer discounts on various products and services.
- Opportunities for ongoing professional development, leadership training, and career growth.
What You Need to KnowApplication Deadline:
The initial deadline for applications is 10/30/2026. Applications submitted after this date may still be considered on a rolling basis until the position/program is filled. We encourage all interested candidates to apply as early as possible. If a final decision has not been made by the initial deadline, subsequent applications will be reviewed as they are received.
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