Special Assets Portfolio Administration Supervisor

The Special Assets Portfolio Administration Supervisor plays a critical role in supporting the loan documentation and closing process for complex and high-risk credits. This position ensures the accuracy, compliance, and timely execution of loan packages, while serving as a liaison between internal departments, external counsel, and borrowers.

Major Duties and Responsibilities:

• Manage Portfolio Administrator (PA) staff and training, complete performance reviews, manage timecards and actively participate in employment decisions for PA staff. Work closely with the Special Assets Group Manager to ensure that policy and procedure changes are implemented at each location as well as in onboarding new staff and closing knowledge gaps where needed.
• Ensure loan package approvals are accurate (renewals, extensions and modifications) prior to submitting requests for loan documentation. Request and review borrower information to ensure necessary requirements are met prior to submitting loan package for loan documentation and loan closing.
• Coordinate loan documentation preparation with the Documentation Department or outside attorney as appropriate.
• Ensure loan documentation and loan system information to is sent to counsel in a timely and accurate manner.
• Ensure the coordination of loan closings which may include ordering title work, UCC searches, surveys, flood determinations and tax service contracts, as well as obtaining insurance certificates and payoff letters.
• Ensure the collection and processing of all fees on the date of closing.
• Ensure the loan documents are appropriately signed, dated and organized for booking. Review final loan documents to ensure that they are in compliance with the loan approval and ensure that all fees are disclosed to the borrowerprior to closing.
• Update and submit documents to the vault using the vault log. Scan all documents required for funding and imaging.
• Order requests for appraisals in coordination with SAG PMs, credit reports, lien searches, and other searches as requested
• Review and monitor the past due and coming due reports to ensure maturing loans are processed and loan payments are collected in a timely manner. Request payment of past due loans, in coordination with workout officer and team.
• Maintain daily Past Due Report for the Bank; Distributes daily to Senior Management for review.
• Coordinate transfer of loans/deposits to SAG from relationship managers
• Coordinate the payment of invoices for service providers on the same day of receipt. Process and maintain all Special Assets related expenses, credit card payments, and loan payments received
• Manage critical and other documentation exceptions to minimal levels at all times.
• Coordinate default/demand, acceleration letters and setoff letters as appropriate; may draft letters as well in coordination with team.
• Prepare MCRC reports in coordination with SAG PMs and workout officers. Coordinates the receipt of all MCRC quarterly reports from the Line.
• Image financial statements and other documentation into Vision Content.
• Assist with all aspects of weekly team meetings and quarterly reporting.
• Draft Special Assets specific procedures for use in the Special Assets Group, as needed
• Serve as Point Person for procedural requests from other EagleBank Departments (i.e. Audit, Compliance, Loan Servicing etc.)
• Performs other duties as assigned
• Complies with all policies and standards

Requirements:

• Bachelors Degree in Arts/Sciences (BA/BS) in business management, finance, or related field
• 8 years experience in a commercial banking environment to include collateral and loan documentation experience (ordering title work, UCC searches, surveys, flood determinations, tax service contracts, payoff letters, and insurance certificates)
• Proficient in Word, Excel and Outlook
• Working knowledge of other applications of MS Office

Preferences:

• IBS Core Banking System
• Working knowledge of a bank core processing system
• Working knowledge of records management systems

Dont meet all the requirements? We encourage you to still apply if you think you are the right person to join our community. We are always interested connecting with people inspired by our mission and values. If you arent hired for this position, your resume will remain available for the next year and might be considered for future openings. Note: You can update your resume as often as needed.