Senior Research Administrator

The Senior Research Administrator is responsible for the management of complex research portfolios for multiple clinical research programs and completes work autonomously, updating the department administrator as necessary. The Senior RA serves in a leadership role within the department business office, functioning as a senior resource to peers within the department and across the Institute.The Senior Research Administrator is responsible for a diverse set of funding types including federal, industry, foundation, donor, institutional, chargeback, and clinical trials. The Senior Research Administrator collaborates with and advises faculty and researchers on the preparation of sponsored research applications and/or the financial management of sponsored and institutional funds; and is responsible for problem solving on behalf of the department. The Senior Research Administrator has advanced and specialized expertise and regularly provides guidance and mentorship to colleagues with less experience, in addition to leading training and educational efforts within the Institute.The Senior Research Administrator is responsible for collaborating with Institute central offices such as Research Finance, Accounts Payable, Research Administration, Special Funds, Grants and Contracts, the Clinical Trials Office, Office of General Counsel, and the Innovations Office.In addition to grant management responsibilities, the Senior Research Administrator will manage special projects /assignments either within the department or across departments and will represent the Department at Institutional Committees/ Workgroups. The Senior Research Administrator is expected to partner with Department Leadership and Faculty to set strategy and provide guidance and expertise.

• The Senior RA is responsible for the following primary functions autonomously with supervisory input as needed
• Portfolio Management (post-award): Responsible for the financial management of sponsored and institutional funds portfolio management. Prepare financial and narrative reports for sponsors while managing and adhering to specified deadlines, provide projection and project summary reports to investigators on a regular basis, ensure spending adheres to budget and sponsor and Institute guidelines, invoice and monitor receivables for clinical trial enrollment when appropriate, establish billing agreements as appropriate, track milestones and receivables for industry agreements.
• Procurement: Approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard. Verify funds are available, expenses are allowable and correctly allocated in a timely manner. Review and approve bills for core and center services.
• Human Resources: Onboarding - conduct financial analysis to determine availability of funding, assist in the development of job descriptions, post positions, approve salary offers, process visa applications and payments as appropriate. Ongoing - process merit, equity and promotions requests. Manage salary allocations in adherence to funding guidelines and availability. Offboarding - manage termination process checklist, process termination paperwork.
• Compliance: Partners with faculty and researchers to ensure adherence to internal and external policies. This includes consulting with faculty/OGC/Innovations on MTA, DUA and consulting agreement processes. Also includes advising faculty and researchers and/or referring them to appropriate resources for other compliance issues such as financial conflict of interest and foreign influence. Educate new researchers and manage the federal time and effort process for applicable researchers. Continuous learning and educating of researchers on NIH Grants Policy Statement and DFCI Policies. Review Time and Effort prior to routing to researchers for certification.
• Cores, Centers and Chargebacks: Assist in pricing development and annual review of pricing, process monthly billing for internal and external customers, manage funds to ensure revenue meets expenditures.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Computer literacy: Expert with new applications and software programs. Expertise with Excel/Google Sheets preferred
• Organization: Extensive experience with electronic document and email file storage. Able to complete projects with expertise, accuracy and on time. Adept at prioritization and managing multiple priorities simultaneously
• Customer Service: Provides superb written and verbal communication. Demonstrated expertise with listening, inquiry, follow-up, and problem-solving skills
• Critical Thinking: Demonstrated expertise assessing complex situations and developing solutions. Extensive experience analyzing grant data through research, comprehension and application of regulations, policies, and procedures including NIH and other Federal, state and foundation regulations
• Financial: Adept with budgeting principles, including projections and the integration of multiple complex awards and types with varying project periods
• Teamwork and Collaboration: Adept at cultivating relationships with faculty, research staff, department's GM team, GM in other departments, and central departments
• Institute operations and processes: Adept at directing faculty and researchers to appropriate departmental and institutional resources, including for issues or queries outside the standard scope direct responsibility. In depth knowledge of regulations, policies, and DFCI standard operating procedures (SOPs)
• Inclusion, Diversity & Equity: Promotes inclusive community where human differences are valued and celebrated and where all are welcome. Creates an inclusive work environment that engages and retains talent
• Able to lead and influence projects within the Department and across the Institute's research central offices. Independently discusses and troubleshoots complex issues. Shares ideas openly and accurately, and communicates them effectively, both in writing and verbally

MINIMUM JOB QUALIFICATIONS:

The position prefers a bachelor's degree and 5 years of relevant experience.

SUPERVISORY RESPONSIBILITIES:

May advise on the work of others.

PATIENT CONTACT: None

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications.

For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).

$89,000.00 - $101,100.00