5+ years of records management experience, including FOIA management
Bachelor's degree in business or information management
Experience in developing records management policies and procedures
Strong computer skills in database management and data entry
Excellent written and verbal communication skills
Ability to manage multiple tasks and meet deadlines
Responsibilities
Maintain USTDA's Central Agency Files (CAF)
Organize documents in an electronic database for easy access
Assist staff in identifying CAF documents for database inclusion
Serve as primary Point of Contact for records management
Ensure compliance with NARA policies for electronic records
Interact with NARA for records disposition and archiving
Provide technical support for AV equipment during events
Benefits
Innovative work environment focused on international development
Opportunity to support U.S. strategic interests abroad
Engagement with national archival standards and practices
Professional development through training and technical assistance
Collaborative team atmosphere with diverse responsibilities
Full Job Description
Are you seeking a professional career supporting development of overseas infrastructure projects that advance the shared strategic interests of the U.S. and international partners? We are seeking candidates for a Senior Administrative Specialist position, specifically to serve as a Records Management Custodian for the Information Resource Center (IRC) of the U.S. Trade and Development Agency. The Specialist will perform a variety of critical administrative tasks but will primarily be responsible for maintaining USTDA's Central Agency Files (CAF). Other related duties include:
Inventory and organize documents in an electronic database for storage on the agency's shared directory or intranet for easy reference. Other duties include:
Provide assistance to agency staff on the identification of CAF documents for incorporation into the database.
Serve as primary Point of Contact (POC) for records management, to include receiving official Agency documents (administrative or programmatic) from the USTDA staff for file management tasks. Interact with the National Archives and Records Administration (NARA) to ensure that the agency's disposition, transfer, and archiving of electronic records are compliant with NARA policies and requirements
Requirements
At least 10 total years of related work experience At least 5 years of records management experience, including Freedom of Information Act information management College degree required in business or information management and/or related certifications Experience in creating and implementing records management policies, procedures, and retention schedules Experience evaluating program effectiveness and recommending improvements Experience providing training and technical assistance to staff Strong computer skills (database, word processing, and data entry skills) Excellent written and verbal communication skills Commitment to innovative and quality customer service Physical ability to move large number of files and/or file boxes Experience with Records Management; Records Management training, or certificate, preferred Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures Ability to provide on-site technical support, troubleshooting issues with AV equipment during events Ability to manage multiple tasks, prioritize work, and meet deadlines Ability to identify and resolve complex problems
