The Opportunity:Tetra Tech is seeking a Senior Proposal Coordinator to support our Disaster Recovery Unit's development of compliant, responsive, and high-quality proposals, while helping integrate artificial intelligence (AI), automation, and standardized workflows into the proposals. The role combines traditional proposal coordination, writing, editing, and quality control responsibilities with responsibility for effectively using and managing approved AI tools throughout the proposal lifecycle.
Position Summary:The Senior Proposal Coordinator is responsible for transforming technical concepts into compelling, client-focused proposals that clearly communicate Tetra Tech's value and differentiate the firm in highly competitive procurements. Success in this role requires exceptional proposal management skills, knowledge and application of AI tools, creativity, strategic thinking, and the ability to quickly understand diverse technical disciplines across multiple practice areas.
Essential Job Functions:The following duties are considered essential to the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:
- Lead the development of complex proposals from kickoff through final submission, collaborating with technical, operational, business development, and multidisciplinary teams to deliver compliant, competitive, and client-focused proposals.
- Manage multiple concurrent proposal efforts across diverse practice areas, rapidly developing an understanding of technical scope, client priorities, competitive landscape, evaluation criteria, and proposal requirements.
- Develop and manage proposal schedules, outlines, compliance matrices, production plans, milestones, and deliverables; lead kickoff meetings, strategy sessions, color team reviews, and recurring proposal status meetings to maintain team alignment and accountability.
- Partner with Practice Managers, Project Managers, Subject Matter Experts, and Business Development Leads to develop technical approaches, win themes, differentiators, executive summaries, and client-focused messaging that strengthen proposal competitiveness.
- Use approved AI tools and automation to analyze and summarize solicitations, identify requirements, evaluation criteria, risks, and clarification needs, and streamline proposal activities including content organization, drafting, editing, quality control, and review preparation.
- Develop effective AI prompts using appropriate source materials, context, constraints, and instructions; independently review and validate AI-generated content against solicitation requirements, source documents, SME input, corporate information, and established proposal standards.
- Serve as a strategic thought partner throughout proposal development by challenging assumptions, identifying gaps, refining technical approaches, and transforming complex technical information into clear, persuasive narratives tailored to client objectives and evaluator expectations.
- Develop proposal graphics, infographics, process diagrams, timelines, organizational charts, and other visual communications that enhance technical content, improve readability, and maintain corporate brand standards.
- Lead comprehensive quality assurance, final production, and delivery activities, maintaining accountability for proposal compliance, technical accuracy, consistency, readability, tone, formatting, responsiveness, and overall quality, including proposals developed with AI assistance.
- Lead oral presentations, interview materials, proposal revisions, and other client-facing pursuit deliverables; continuously improve proposal processes, tools, templates, and knowledge resources while mentoring junior staff and sharing proposal management best practices.
Required Qualifications:- High school diploma or equivalent required.
- Minimum five (5) years of progressively responsible experience in proposal management, marketing, business development, or pursuit management within a professional services, consulting, environmental, or related industry.
- Demonstrated ability to use generative AI tools effectively in a professional environment, preferably for writing, research, document analysis, proposal development, or similar knowledge work.
- Demonstrated success leading large, complex, and highly competitive proposal efforts with aggressive schedules.
- Exceptional writing, editing, and communication skills with the ability to synthesize information from multiple technical contributors into persuasive, cohesive proposal content.
- Strong understanding of proposal strategy, client evaluation processes, competitive positioning, and persuasive business writing.
- Strong writing, editing, organization, and critical-thinking skills with the judgment necessary to determine when AI can accelerate work and when human review or SME input is required.
- Strong attention to detail and ability to manage multiple deadlines and contributors in a fast-paced proposal environment.
- Experience developing proposal graphics, process diagrams, infographics, presentations, or other visual communications using Adobe Creative Suite and Microsoft Office applications.
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Project) and Adobe Creative Suite.
Preferred Qualifications:- Bachelor's degree in Marketing, Communications, Business, English, Journalism, Graphic Design, or a related field.
- APMP Foundation, Practitioner, or Professional Certification.
- Experience supporting state and local government, federal, or public-sector consulting procurements.
- Experience supporting multiple technical practice areas within an engineering, consulting, or professional services organization.
- Advanced graphic design, information design, or visual storytelling experience.
- Experience mentoring proposal professionals and leading proposal process improvements.
Physical Requirements:- Must be able to sit for extended periods of time.
- Operating a computer, headset, and keyboard.
- A professional work environment that is clear of distractions.
Work Environment / Environmental Factors:This is a full-time remote position within the United States. The work environment may change based on project and operational needs.
Compensation:The salary range for this position is $80,000 - $100,000 (depending on experience). The base salary range represents the low and high end of the compensation scale for this role. Actual salaries will be determined based on location, experience, responsibilities, and qualifications.
Additional Information:- Employment Type: Full-time
- Work Schedule: Monday-Friday, 8AM-5PM (no expected overtime)
- Travel Requirements: 5%-10%
- Work Location: Remote (within the US)
Life at Tetra Tech:The perks of working at Tetra Tech include:
- Comprehensive and market-competitive benefits.
- Merit-based financial rewards.
- Flexibility and company-wide commitment to work/life balance.
- Collaborative team atmosphere that values the contributions of all employees.
- Learning and development opportunities for ongoing professional growth.
