Senior Project Scheduler

Description

SENIOR PROJECT SCHEDULER
This position will be worked on a designated project site.

About the position

As the Senior Project Scheduler, you will be responsible for providing leadership to and collaborating with the project team in the planning, creating, updating, tracking, analysis, and reporting of projects, and developing Critical Path Method (CPM) schedules on construction projects from the proposal stage through preparation and updating of schedules at the construction stage. Works closely with project team to build, evaluate, and optimize project schedules, providing data management and reporting. This position prepares base-build construction and trade specific project schedules to maintain and communicate with project leaders, trade partners, and clients. This position determines best methods to improve business processes, operational excellence, and performance metrics, along with delivering systems to meet required construction milestones in alignment with all Company policies, procedures, key objectives, and regulations. This position also provides problem-solving coaching, training, and mentoring to other project schedulers.

Our Ideal Candidate

• Has a growth mindset and is always looking to continually learn and grow.
• Can flex and adapt with the growing needs of the business.
• Can work autonomously and creatively solve problems.

Day in the life

• Provides leadership to and collaborates with the project team to develop, optimize, maintain, and manage the project schedules; to include value engineering, development, construction, supply chain, regulatory and finance-related activities. Creates baseline project schedules for estimating purposes. Communicates consistently, effectively, and in a timely fashion between all groups to ensure clarity regarding expectations, budgets, schedule, and status of work. Aggregates and integrates various elements of large, complex projects into the master schedule.
• Optimizes workforce and sequences of installation to create labor efficiencies. Creates cost variance analysis and impact documents as needed, recommends, and applies solutions to mitigate peak workforce inefficiencies. Creates workforce forecasts for different jurisdictions to show cross-functional company demands for projects. Creates procurement schedules with predecessors.
• Maintains a strong understanding of project milestones and their predecessors. Responsible for data collection, schedule building, updating, revisions, and production of schedule reports. Monitors and documents weekly and monthly progress for assigned projects including critical path analysis and schedule narratives. Makes frequent on-site visits to inspect and review construction progress.
• Assesses impacts to the critical path and near-critical activities regularly, monitors schedule deviations and trending charts, prepares and provides schedule progress reports, constraints, milestones, and time/impact analysis to key stakeholders and participates in regular project team meetings across multiple projects to communicate schedule metrics, troubleshoot and develop corrective actions as needed. Reports all schedule risks and opportunities.
• May provide day-to-day management of the service scheduling team, maintaining ample communications, and training as needed, and ensures accountability of safety, ergonomics, quality control and other key standards, procedures, processes, and initiatives.
• Drives communication for service schedule management and coordination between account management and project management teams, field service operations and end-user customers. Communicates consistently, effectively, and in a timely fashion between all groups to ensure clarity regarding expectations, budgets, schedule, and status of work. Manages and distributes shareable and visible schedules for stakeholder reference.
• On service projects, monitors, forecasts, and modifies required labor resources ensuring adequate staffing during high/low workloads. Responds to scheduling requests promptly to ensure customer satisfaction. Provides scheduling support and service field labor support to systems support staff, as necessary. Supports accounts and service leadership with ongoing assessments of work and modifications to schedule. Notifies all impacted parties of job changes which require follow-up or attention.
• On service projects, In collaboration with appropriate management:
• Monitors crew blends and ratios to ensure competitive staffing and maximize performance and profitability.
• Ensures field staff are equipped with the appropriate tools, lifts, and rental equipment as needed.
• Coordinates customer security badge requirements and any required background screening as needed.
• Complies with local collective bargaining agreements, manages licensing, and ensures competitive labor ratios are provided.
• Determines the best methods for staffing and equipping projects for successful installations on service projects. May perform network infrastructure, physical security, audio/visual and wireless duties on technologies projects.
• Develop strong consultative relationships with the customer and team members, building mutual trust and respect by addressing their key business issues, proactively listening, advising, training, mentoring, facilitating, and responding appropriately. Identifies problems and risks that could compromise customer satisfaction and ensures problems are resolved in a timely and efficient manner.
• Consistently make decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high-quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• Bachelor's degree or equivalent work experience in service scheduling, project management, construction management, engineering, or a related field.
• Minimum 4-6 years of electrical or low voltage experience in field operations, with a preferred concentration in construction and/or service projects. Experience managing field technician workflow.
• Experience and strong understanding of estimating, preconstruction, design development, long lead procurement times, construction sequences, start-up testing and commissioning work.
• Experience in scheduling large, complex projects with integration of multiplicity of construction packaging and coordination of trade partners. Strong understanding of critical path methodology to ensure and communicate timely delivery of milestone tasks.
• Strong project management training and skills. Thorough understanding of the project life cycle.
• Knowledge of and proficiency in MS Office and MS Project, preferably Primavera P6.
• Keen ability to coordinate and organize multiple sources of schedule inputs/performance data into a master schedule platform and deliver project/program status reports as required.
• Excellent collaboration, teamwork, and interpersonal skills. Ability to work with diverse work teams.
• Superb listening, verbal, and written communication skills. Strong independent problem solving, negotiation, time management and prioritization skills.
• Work experience with LEAN methodologies and/or similar applications. Strong process orientation.

Travel

• Days and hours of work are Monday through Friday. Occasional evening and weekend work may be required as job duties demand. Occasional travel to job sites is required as needed.

Benefits

At ArchKey Solutions, our benefits package includes competitive health insurance options (medical, dental, and vision), a robust 401(k) retirement savings plan with employer match, paid time off and holidays, and access to wellness programs. Additionally, we offer professional development opportunities, tuition reimbursement, and employee assistance programs to support your growth and well-being. We ensure that our benefits are designed to promote the health, security, and work-life balance of our employees. Additional information is available at Archkey.com.