5-7 years of experience in finance and accounting project support
Strong understanding of financial processes, budgeting, and cost tracking
Advanced proficiency in Microsoft Project for complex scheduling
Exceptional communication skills for nuanced discussions
High emotional intelligence and awareness of interpersonal dynamics
Experience engaging with senior leaders and C-level executives
Hands-on experience or strong desire to use AI tools in project management
Outstanding meeting management and facilitation skills
Proven ability to build trust with diverse stakeholders
Adaptability to shifting priorities and sound judgment in process application
Responsibilities
Partner with finance and accounting teams for project financial planning
Plan and manage all phases of complex projects using established methodologies
Build strong relationships with diverse stakeholders, adapting communication styles
Lead effective meetings with clear agendas and productive discussions
Deliver timely updates and navigate high-stakes conversations
Identify and manage project risks, dependencies, and issues
Track action items and ensure accountability across stakeholders
Participate in on-site collaboration to strengthen relationships
Benefits
Remote work flexibility
Opportunities for professional development in AI tools
Collaborative work environment with diverse teams
Access to advanced project management resources
Support for continuous learning and adaptation to new technologies
Full Job Description
A Day in the Life:
Financial & Budget Coordination Partner with finance and accounting stakeholders to support project financial planning, track budgets, monitor cost impacts, and ensure financial considerations are incorporated into project decisions and delivery plans.
Full-Lifecycle Project Oversight Plan, coordinate, and manage all phases of moderate- to highly-complex initiatives-from discovery and planning through execution and closeout-using established project management tools and methodologies.
Stakeholder & Relationship Management Build strong working relationships with diverse stakeholders, including senior and executive-level leaders, adapting communication style and engagement approach to meet varying needs and priorities.
Meeting Leadership & Facilitation Lead highly effective meetings by establishing and distributing agendas in advance, selecting the right attendees, facilitating productive discussions, managing scope in real time, and identifying items best handled offline or in follow-up sessions.
Communication & Executive Presence Deliver clear, timely updates and read-outs to project teams and leadership; confidently navigate nuanced, high-stakes conversations while reading verbal and non-verbal cues to respond appropriately in the moment.
Risk, Dependency & Issue Management Identify cross-project dependencies, anticipate risks and issues, and proactively manage escalation paths to support timely decision-making and resolution.
Action Item & Follow-Up Discipline Produce thorough and timely meeting notes, track action items to completion, and ensure accountability across stakeholders.
Adaptability & Change Navigation Maintain momentum and a positive outlook when priorities shift; apply sound judgment to determine when to follow established processes versus when flexibility or exception handling is warranted.
On-Site Collaboration Participate in in-person collaboration as needed to strengthen relationships, support alignment, and advance project outcomes.
What it takes:
Demonstrated experience supporting projects within finance and accounting environments, including familiarity with financial processes, budgeting, and cost tracking
Ability to interpret project data, risks, dependencies, and financial indicators to inform decisions
Advanced proficiency with Microsoft Project, including complex dependency and schedule tracking
Exceptional communication skills with the ability to track nuanced, complex conversations and respond effectively in real time
High emotional intelligence with strong awareness of interpersonal dynamics and situational context
Comfort engaging directly with senior leaders and C-level executives
Hands-on experience using AI tools to enhance daily work, or a strong desire to do so, including a willingness to experiment, learn, and champion AI adoption within your role
Outstanding meeting management skills, including advanced agenda preparation, thoughtful attendee selection, and effective facilitation
Ability to guide discussions, manage time, identify items better handled offline, and keep meetings focused on outcomes
Strong follow-through, including timely meeting notes, clear documentation, and thorough tracking of action items
Proven ability to build trust and manage relationships with diverse and demanding stakeholders
Demonstrates calm, effective negotiation in high-pressure situations
Adaptability and flexibility when priorities shift; maintains a positive, solution-oriented approach
Exercises sound judgment in applying or adapting processes as needed
Strong foundation in project management frameworks, tools, and delivery best practices
Regardless of your specific role, we seek individuals who are excited to explore, adopt, and evangelize AI tools and methodologies. If you have experience in AI or a proven track record of rapidly learning and mentoring others on emerging tech, you'll fit right in.
