Senior Project Management SpecialistLocation: Hybrid, Ottawa (12 days on-site/month); the client may accept a consultant who cannot be on-site for all 12 days, but on-site attendance will be required from time to time. Travel and living expenses are not covered.
Type: Full-time contract, 37.5 hrs/week
Duration: 12-month initial term, starting January 4, 2027 (24-month optional extension)
Language: English
Clearance: Must be eligible to obtain Government of Canada Reliability Status
Overview: A financial institution requires a Senior Project Management Specialist to establish and support program and project governance across multiple workstreams.
Key Responsibilities: - Establish and maintain fit-for-purpose program and project governance, including reporting cadences, decision and approval pathways, and governance forums, in alignment with Bank standards
- Develop and maintain an integrated program plan consolidating work across multiple workstreams and project teams, including schedules, milestones, resource requirements, interdependencies, critical decisions, and delivery commitments
- Prepare concise status reports, decision-ready executive dashboards, performance measures, and briefing materials by consolidating and validating inputs from workstream and project leads
- Maintain and monitor program and project risks, issues, assumptions, dependencies, decisions, actions, and change requests, identifying items requiring escalation and coordinating follow-up
- Coordinate governance forums and reviews, including preparing agendas and decision-ready briefing materials, documenting decisions and actions, and ensuring unresolved items are escalated and followed through to completion
- Support work intake, prioritization, sequencing, and capacity planning to ensure projects and work packages align with program objectives and outcomes
- Establish and maintain program-level performance reporting that links objectives and outcomes to initiatives, work packages, milestones, and performance measures, while identifying coverage gaps, delivery risks, and areas requiring management attention
- Engage project leads, stakeholders, clients, and business partners to establish and maintain alignment on scope, deliverables, timelines, dependencies, and reporting expectations
- Ensure program and project documentation, approvals, deliverables, and closeout records are complete, current, and maintained in accordance with organizational standards and policies
- Related activities and deliverables, as required
Required Qualifications: - Degree/diploma in project management, business administration, or information technology
- Project Management Professional (PMP) certification
- Certification or formal training in Agile delivery, program or portfolio management, or business analysis
- 10+ years of recent experience delivering complex technology, cyber security, or enterprise transformation programs and projects
- 5+ years of recent experience establishing and supporting program and project governance for complex, multi-workstream initiatives, including governance forums, integrated planning, executive reporting, risk and dependency management, decision tracking, and change control
- 5+ years of recent experience coordinating the delivery of complex programs across multiple workstreams and project teams, including managing cross-functional dependencies, aligning stakeholders, and coordinating activities, priorities, and timelines
Technical Skills: PMBOK principles and predictive, Agile, or hybrid delivery methodologies applied to program and project governance; developing and maintaining integrated program plans (milestones, resource requirements, sequencing, interdependencies, delivery commitments); developing decision-ready executive dashboards, status reports, performance measures, and briefing materials; engaging and influencing stakeholders at all organizational levels and translating complex delivery information for technical and non-technical audiences; Microsoft Excel, PowerPoint, Power BI, and SharePoint (or equivalent tools)
