Bachelor's Degree preferred, ideally in Hospitality, Marketing, Event Management, Communications, or Project Management
8-10+ years of Event Management experience, preferably within the financial services sector
Advanced experience with various event types, especially C-level engagements and sponsorships
Strong proficiency in Cvent and Microsoft Office, particularly Excel
Excellent written and verbal communication skills
Extensive industry knowledge of suppliers, venues, and best practices
Responsibilities
Lead full life-cycle planning and execution of virtual, in-person, and hybrid events
Manage event budgets, expenses, and financial reporting
Source, negotiate, and manage contracts with venues and suppliers
Coordinate logistics like transportation, accommodations, and audio/visual needs
Collaborate with internal teams on event deliverables and compliance issues
Conduct project management for virtual events and ensure effective communication
Train and mentor a team, managing workloads and personal development
Benefits
Medical, Dental & Vision insurance options, including HDHP with HSA
401(k) retirement plan
Five Flexible Spending Account options
Generous Paid Time Off allowance
Employee Assistance Program (EAP)
Life and Disability coverage, as well as pet insurance
Wellness stipend and mobile phone allowance
Complimentary access to various wellness and legal services
Aura Identity Theft Protection
Discretionary bonus structure
Global project opportunities across 7 countries, including key international cities
Full Job Description
Location: Boston, MA. This is a hybrid role, must live in the Boston area and be able to go into office 3 days a week.
What You Would Get To Do
The Senior Project Manager is responsible for supporting the client with their internal and/or client-facing events and conferences while consistently delivering exceptional service through excellent project management and creative solutions. This includes the management of all aspects of the event operation, from initial briefing to reconciliation, including but not limited to project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, gift selection, audio/visual needs, webcasts, staging, speaker selection, execution, reconciliation and so on.
There is a requirement for onsite events to travel domestically or abroad as required.
Your Contributions
Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
Sourcing, negotiating and managing site selections, contract management for venues and suppliers
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)
Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
Assist with the training of new joiners
Manage and mentor a team, which may include up to 5 direct reports. Management responsibilities, if applicable, include:
Managing vacation schedules for direct reports ensuring coverage for the client at all times including providing coverage when team members are out of the office on vacation or for an event
Oversee workload of the team ensuring day to day understanding of capacity/pressure points
Management of staffing assignments considering individual team members capacities and capabilities
Management of personal development reviews for direct reports
Lead and motivate direct reports, encouraging a productive and positive atmosphere
Work with the team to ensure adherence to the client's standards of operation and policies; ensure compliance and risk guidelines are followed
Create and closely monitor value adds at every opportunity and demonstrate commercial awareness
Share knowledge of best practices, new suppliers, services and venues
Deepen relations with existing clients and maximize on all opportunities to generate new business
8-10+ years' Event Management experience, preferably in the financial services industry or a corporate environment
Advanced experience of events, conferences, meeting and production management, including but not limited to C-level executive dinners, cocktail receptions, meetings, recognition events, and sponsorships
Extensive experience with managing senior clients in planning and execution of events
Experience managing a team of employees is a plus, but not required as not all Senior Project Manager roles have management responsibilities
Strong proficiency working in Cvent
Strong proficiency with Microsoft Excel and Microsoft Office
Advanced project management skills with the ability to manage multiple projects simultaneously
Excellent written and oral communication skills
Extensive industry knowledge of new suppliers, venues, services, and best practices with active participation in the industry
Strong client management skills with the ability to influence and lead by example, fostering a positive environment
Strong team player, able to co-plan with colleagues and the client on large scale programs
Strong ability to create best practice and take on new initiatives independently
Client centric, approachable, ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to ever changing demands and different client work styles
Motivated, self-starter, ability to take direction and work independently; ability to think innovatively
Travel 20-40%
Strong communication skills and empathy for complex issues
At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth
Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.
United States Residents: The base pay for this position ranges from $95,000.00 to $109,000.00. This role is also eligible for an annual discretionary bonus.
