10+ years of administrative management or relevant experience
Proven track record in developing organizational policies and procedures
Experience in evaluating program effectiveness and suggesting improvements
Skilled in providing training and technical assistance to staff
Strong background in information and records management
Proficient with various IT programs and databases
Excellent written and verbal communication skills
Physical capability to handle large files and equipment
Responsibilities
Review and verify grant and contract deliverables
Prepare publications and reports for internal and external dissemination
Support the FOIA Program and related inquiries
Provide training room and conference room setup and support
Troubleshoot AV equipment issues during events
Create and edit audio-visual content for presentations
Manage multiple administrative tasks and prioritize effectively
Benefits
Opportunity to work with the U.S. Trade and Development Agency
Engagement in meaningful projects that support trade and development
Professional development opportunities in administrative management
Collaborative work environment with a focus on innovation
Access to advanced IT tools and resources for project management
Full Job Description
We are seeking candidates for a Senior Administrative Specialist position, specifically serving as a Project Information Specialist for the Information Resource Center (IRC) of the U.S. Trade and Development Agency. The Specialist will perform critical administrative tasks including the review and verification of grant and contract deliverables, publications and reports preparation, internal/external information dissemination, FOIA Program Support and training room/conference room support.
Requirements
At least 10 years of administrative management or relevant work experience Experience in creating and implementing organizational or administrative management policies and procedures Experience evaluating program effectiveness and recommending improvements Experience providing training and technical assistance to staff Experience in information and records management Proficient in the use of a variety of IT programs, databases, and computerized systems Excellent written and verbal communication skills Commitment to innovative and quality customer service Physical ability to move a large number of files and/or file boxes Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access Experience creating and editing audio-visual content such as presentations and videos Experience setting up conference, board, or training rooms Experience with other administrative services like office management, building and facilities management, human resources, and/or security Ability to manage multiple tasks, prioritize work, and meet deadlines Ability to identify and resolve complex problems College degree required in business or information management and/or related certifications
