About this Role:The Senior Project Accountant owns project financial administration for an assigned portfolio across the full project lifecycle: project setup, billing, revenue support, work-in-progress (WIP) and backlog management, and accounts receivable coordination. The role works in Deltek Vantagepoint and partners with Project Managers, Business Development, Legal and Contracting, and Finance to keep every project compliant with Consertus's Project Lifecycle Management SOP and ASC 606.
Key Responsibilities:Project Setup and Compliance- Review executed contracts, notices to proceed, and pre-contract work authorizations; establish the WBS, billing terms, contract values, and project status in accordance with policy
- Create and link billing tables and rate tables, confirming that billing terms in Vantagepoint match the contract
- Process and maintain change orders and supplements promptly, updating project setup on notification from Salesforce or Ironclad
Billing, WIP, and Revenue- Manage the monthly billing cycle, preparing draft invoices and routing them for Project Manager review and approval
- Monitor unbilled and aged WIP, documenting reasons for unbilled projects and escalating per policy when thresholds are exceeded
- Coordinate month-end revenue activities with Project Managers to support accurate revenue recognition
- Confirm that write-offs, credit memos, and adjustments comply with the approval matrix and corporate policy
Accounts Receivable- Support the weekly AR review, monitoring aging and running escalation protocols at 60+, 85+, and 120+ days
- Resolve cash receipt discrepancies and coordinate with Cash Applications and AR as needed
Reporting, Closeout, and Audit- Execute the closeout checklist upon Project Manager notification and follow up on inactive projects
- Prepare the month-end unbilled report with explanations for consolidation and reporting
- Provide advanced reporting and analysis of WIP, backlog, margin, and AR aging to Project Managers and Business Unit leadership
- Handle client compliance requests and support audit requests relating to project financials
- Assist with month-end and year-end close as needed
Process Improvement and Mentoring- Partner with Project Accounting management to design and implement procedures that improve project accounting operations
- Help Project Managers and operating unit leadership understand their project financial data
- Train, mentor, and coach Project Accountants, including those who do not report to the role directly
Qualifications/Requirements:- 8+ years of project accounting experience in a services or consulting environment
- Working knowledge of contract types (T&M, fixed fee, NTE, and unit-based) and their billing terms
- Demonstrated ability to lead process improvement, provide training, and mentor junior staff without formal reporting authority
- Strong attention to detail and the ability to manage month-end deadlines
- Clear communication with Project Managers and other non-finance stakeholders
- Proficiency in Excel, including the ability to analyze WIP, backlog, margin, and AR aging
Preferred:
- Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent experience
- Experience with Deltek Vantagepoint or Vision
- Familiarity with ASC 606 concepts for service revenue
- Familiarity with Salesforce and Ironclad as sources of project and contract data
- Vantagepoint report writing, or reporting built on Vantagepoint data in Power BI
Additional Requirements / Skills / Working Hours / Compensation Range- Must be able to pass a background check in accordance with client and project requirements
What's In It For You:- Comprehensive core benefits (medical, dental, vision)
- Employer-paid life and disability coverage
- A wide range of voluntary benefits, including pet insurance, pre-paid legal, hospitalization, critical illness, and accident insurance
- 401(k) with day-one eligibility, including a 100% company match on the first 3% of eligible compensation and a 50% match on contributions between 3% and 5%
- Generous time off, including 10 paid holidays, and a PTO plan that starts at 15 days annually, growing up to 25 days with tenure
- Access to Consertus Academy for continuous learning and development
