Position Description

Position Summary:

We're seeking a detail-oriented Senior Payroll Specialist with experience in the construction industry to support accurate and timely payroll processing across multiple heavy/highway and bridge projects. This role works closely with the Payroll Manager and payroll team to support dynamic payroll processes and ensure payroll accuracy and compliance across a unionized workforce.

Responsibilities:
• Process weekly payroll for approximately 500 office and field employees in a unionized construction environment.
• Manage certified payroll reporting and ensure compliance with state, federal, municipal, and union requirements.
• Maintain accurate employee records, prevailing wage rates, and union wage rates.
• Handle deductions, garnishments, and benefits contributions in coordination with HR.
• Manage employee leave balances and accruals, including processing time-off requests, validating reported hours, reconciling accrual and usage balances, researching discrepancies, and ensuring accurate payroll payments in accordance with company policy and Massachusetts Earned Sick Time requirements.
• Respond to employee payroll inquiries and resolve discrepancies promptly.
• Coordinate payroll tax and union benefit remittances, reconcile payroll liabilities to accounts payable records, and ensure timely and accurate payment processing.
• Support payroll audits, tax filings, and union benefit reporting.
• Reconcile payroll-related general ledger accounts, investigate variances and discrepancies, and work with Payroll and Accounting teams to ensure accurate financial reporting.
• Collaborate with payroll team, project managers, and accountants to obtain accurate labor data and align payroll activity with job costing systems.

Pay Range: $37-$43/ hourdepending on payroll and/or Construction industry experience.

ESOP (Employee Stock Ownership Plan):

We are proud to offer our employees the opportunity to participate in our Employee Stock Ownership Plan (ESOP). Through our ESOP, eligible employees have the chance to become owners of the company and benefit from its success. As a team member, you will play a role in fostering an ownership culture within the organization, emphasizing the importance of employee engagement and commitment to long-term success.

We offer competitive compensation and benefits packages, including participation in the ESOP, a collaborative work environment, and opportunities for professional growth within our expanding organization.

Position Requirements

Qualifications:

• • 3-5 years of experience processing high-volume weekly payroll.
  • Construction payroll experience, including exposure to union payroll, Davis-Bacon, prevailing wage, and certified payroll requirements, strongly preferred.
  • Strong working knowledge of union collective bargaining agreements and their application to payroll calculations, pay rates, premiums, classifications, and location-specific wage requirements.
  • Ability to independently reconcile payroll-related accounts, investigate discrepancies, and resolve issues accurately and promptly.
  • Proficiency in payroll software (Viewpoint Vista experience preferred).
  • Proficiency in Excel is a must; advanced Excel skills are a plus.
  • Strong analytical and problem-solving skills.
  • Strong organizational skills with the ability to manage competing deadlines.
  • High attention to detail and confidentiality.
  • Excellent verbal and written communication skills.