Description

Position at MTA Headquarters

JOB TITLE:

Senior Manager, Timekeeping Payroll, LIRR

DEPT/DIV:

Timekeeping

WORK LOCATION:

Jamaica, Queens

FULL/PART-TIME

FULL

SALARY RANGE:

$120,000 - $142,000

DEADLINE:

Until filled

This position is eligible for teleworking, which is currently one day per week. New hires are eligible to apply 30 days after their effective hire date.

Position Objective:

This position is responsible for the day-to-day management of staff and for the processing of employee time for payroll and time/leave benefits administration for all Long Island Railroad employees

The LIRR Senior Manager, Timekeeping/Payroll will be responsible for managing the LIRR Payroll Unit managers and professional staff who process time& pay; accrual adjustments, reviews and perform timekeeping/payroll reviews, audits, and closings; responding to employee inquiries (including department time administrator, Labor relations reps, union reps etc); performing various pay reconciliations and various pay calculations including but not limited to GWI/promotional retros, termination Lump payouts, personal expense reimbursements, 1/52nd rates, 1/5th promotional retros, mileage reporting, and various labor stipulations (scope violation, and additional labor agreements); acting as final approver on various payments. The senior manager will also work closely with IT, consultants, and/or any agency-related system leads to maintain and update the Kronos timekeeping system as required.

Responsibilities:

• Select, develop, and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review performance of staff. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.
• Responsible for the management of staff involved in the weekly processing of time and leave for all LIRR-paid employees. Including the receipt, review, and processing of time documents and electronic files from payroll sub-systems to calculate net wages and Kronos payroll reviews/adjustments/submissions and back up payroll closing processes.
• Lead a core resource group responsible for the development, functional and technical design, project management, and implementation of new initiatives and processes. Manage payroll/ timekeeping systems and other source-to-gross systems (i.e., MDS, TEAMS, PeopleSoft, etc.) enhancements and ensure the integrity and accuracy of Timekeeping/Payroll systems and processes.
• Advise technical consultants regarding business requirements, system process flows, and impacts of technical modifications on Timekeeping/payroll functionalities.
• Provide functional support to ensure Timekeeping/payroll system maintenance requirements and automate special payroll calculations for accuracy.
• Develop the Internal Controls program review process for timekeeping/payroll functions such as off-cycle checks, final payouts, and weekly payroll processing. Coordinate the execution and preparation of reports of internal control testing and results.
• Manage year-end tax reporting and various gross wages analysis. Assist with the annual year-end, year-end accounting requests, vehicle usage calculation for W2s, and annual system process (i.e., holiday updating, leave adjustments, etc.) processing, including processing W-2's.
• Performs other duties as assigned

Required Qualifications:

Required Knowledge/Skills/Abilities:

• Must have good time management skills to meet continuous critical deadlines.
• Ability to effectively communicate with all departments within the organization and various levels of management and external contacts.
• Excellent verbal, written, and interpersonal communication skills
• Strong organizational skills and the ability to work independently to ensure timely completion of assigned tasks.
• Strong analytical and problem-solving skills.
• Detail-oriented and able to multitask.
• Proficiency in MS Office (Word, Excel) and/or comparable applications.
• Availability to work late on weekly payroll closing day, scheduled on Fridays.
• Availability to work weekends and holidays.
• Excellent organizational and presentation skills.
• Demonstrated ability to work at all internal levels within the MTA organization.
• Demonstrated ability to communicate and interact well with external agencies.
• Demonstrated ability to work in a high-profile, high-pressure environment effectively.

Required Education and Experience:

• Bachelor's Degree in Arts/Sciences (BA/BS) in Finance, Business, Transportation, Public Policy, or a related field, or an equivalent combination of education and experience may be considered in lieu of a degree
• Minimum 6 years in a Payroll/Timekeeping function to include payroll processing, auditing, analysis, and reporting.
• Minimum 2 years in managing and monitoring employees

Preferred Education and Experience:

• Knowledge of Payroll rules and collective bargaining agreements (CBAs) that govern payment to employees.
• Demonstrated ability to work with New York City Government, elected and other public officials, as well as any staff, External agencies may include the Governor's Office for New York State, New located at other federal or state agencies or authorities.

Other Information

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial

Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the "Commission").