Position: Senior Manager, Corporate Administration
Reports To: Director, Finance, Human Resource, and Administration
Classification Level: Senior Manager
This role will remain open until October 22nd, 2026 or till a successful candidate is found, whichever comes first.
Reporting to the Director, Finance, Human Resources and Administration, the Senior Manager, Corporate Administration provides leadership in the implementation of corporate priorities and administrative processes. The position manages the budget and reporting cycle, Board and Committee activities, the Canadian Safe Sport Program Legal Advice Service, contract management, facilities management, financial administration, governance policy development, and assigned corporate initiatives. The incumbent also provides supervision and direction to the Administrative Assistant. The role supports the Director, Finance, Human Resource, and Administration by providing analysis, coordination, and follow-through support to advance strategic priorities and enable informed decision making.
Corporate Planning and Executive
• Support the Director, Finance, Human Resources, and Administration in the planning, coordination, implementation, and monitoring of corporate priorities and initiatives.
• Conduct research, analysis, and prepare briefing materials, reports, and recommendations to support decision-making.
• Monitor action items and ensure timely follow up on assignments, projects, and commitments.
• Coordinate the implementation of approved corporate initiatives and continuous improvement activities.
• Coordinate and maintain corporate filings, registrations, and related compliance requirements.
• Support the Director, Finance, Human Resources, and Administration with the coordination of insurance renewals, including information gathering, documentation, and liaison with brokers and insurers.
Financial Administration
• Support the Director, Finance, Human Resources, and Administration in the annual budgeting process and the preparation of budget related documentation.
• Monitor key budget expenditures and assist in the preparation of financial analyses and forecasts.
• Review and approve invoices for assigned program areas and ensure compliance with established financial policies and procedures.
Governance and Board Administration
• Manage administrative and logistical requirements for Board of Directors and Committee meetings.
• Regularly review the Board Mandate, identify key deliverables under the mandate, and establish regular and consistent reporting requirements with the Board and Committees.
• Lead Board self-assessments and Board performance reviews.
• Lead onboarding of new Board members and coordinate exit interviews for Board members that term out.
• Prepare and distribute meeting materials, agendas, and supporting documentation.
• Maintain records of Board and Committee decisions and ensure appropriate follow up on action items.
Legal Advice Service Program Administration
• Administer the Canadian Safe Sport Program's Legal Advice Service program in accordance with established policies and procedures.
• Determine and document applicant eligibility in accordance with program criteria.
• Maintain and update the roster of legal counsel participating in the program.
• Review, track, and approve invoices and payments to legal counsel in accordance with established procedures.
• Coordinate onboarding, training, and ongoing communications with participating legal counsel.
• Monitor program activities and maintain accurate records to support reporting and compliance requirements.
• Identify and recommend improvements to program administration, processes, and documentation.
Contract Management
• Support the contract management process including developing template agreements, reviewing agreements, and consulting legal counsel.
• Support the identification and management of privacy and risk considerations within the contract management process.
Policy Development and Corporate Administration
• Manage the development, review, and updating of corporate policies, procedures, and administrative practices.
• Research best practices and prepare recommendations for the Director's consideration.
• Prepare and coordinate operational, management, and corporate reports.
• Evaluate administrative and operational processes, identify opportunities for improvement, and recommend enhancements to systems, procedures, and internal controls.
• Track performance measures and support organizational planning and reporting requirements.
Facilities Management
• Champion the Ottawa office by ensuring office security and protocols are managed, appropriate design, look and feel, etc.
• Oversee relationships with building management and service providers, and coordinate workplace improvement initiatives, major maintenance projects, and office planning activities.
• Develop and maintain policies, procedures, and guidelines governing the storage, tracking, and management of organizational archives, promotional materials, and program equipment located in the organization's storage facilities.
• Oversee inventory and storage management practices by establishing procedures, monitoring compliance, reviewing inventory reporting, and identifying opportunities to improve inventory control and storage efficiency.
General Responsibilities
• Other duties as assigned by the Director, Finance, Human Resources and Administration.
Qualifications and Competencies
• University degree in the field of management, business administration, finance, or a related field;
• Minimum of five years progressive leadership experience in operations and resource management, along with demonstrated success managing multi-faceted programs across a broad stakeholder sector;
• Strong understanding of budgeting, forecasting, cost control, and financial reporting;
• Exceptional attention to detail and commitment to quality, ensuring accuracy, consistency, and thorough follow-through across multiple responsibilities and deliverables.
• Proven experience in designing and optimizing operational systems, processes, and workflows;
• Experience identifying operational efficiency and cost-saving opportunities;
• Proven ability to achieve project goals while leading a team through multiple deliverables in a complex and dynamic environment;
• Demonstrated experience leading and supporting change management and project management initiatives, with a proven track record of successfully implementing process improvements, operational changes, or organizational projects;
• Track record of contributing effectively to a team-oriented environment and fostering team success;
• Demonstrated experience in personnel oversight, including employee development and performance management;
• Able to work in a collaborative, supportive fashion and bring people together in a way that promotes the organization's best interests and is in keeping with the Sport Integrity Canada's corporate culture;
• Professional conduct, sound judgment, and leadership skills;
• Strong interpersonal skills including tact, diplomacy, and the ability to work effectively with other senior colleagues, peers and direct reports;
• Proficient in MS Word, Excel, PowerPoint, and Outlook;
• Excellent English verbal and written communication skills;
• Functional in French language (verbal and written) is considered an asset;
• Previous experience with or knowledge of the not-for-profit sector is preferred;
• Knowledge of the sport system is considered an asset;
• Graduate degree in a relevant field and/or an accounting designation is considered an asset.
Applications for this position should be submitted electronically on BambooHR. We thank all applicants for their interest but only applicants selected for an interview will be contacted.
Artificial intelligence tools are not used to screen, assess, or select applicants for this role.
Poste: Gestionnaire principal, administration corporative
Relève de: Direction, Finances, ressources humaines et administration
Catégorie: Gestionnaire principal
Ce poste demeurera affiché jusqu'au 22 octobre 2026 ou jusqu'à ce qu'un candidat retenu soit trouvé, selon la première éventualité.
Relevant de la direction, Finances, ressources humaines et administration, la ou le gestionnaire principal, administration corporative, assure la direction de la mise en oeuvre des priorités de l'organisme et des processus administratifs. La personne titulaire du poste est chargée de la gestion du budget et du cycle de présentation des rapports, des activités du conseil d'administration et des comités, du service de consultation juridique du Programme canadien de sport sécuritaire, de la gestion des contrats, de la gestion des installations, de l'administration financière, de l'élaboration des politiques de gouvernance et des initiatives organisationnelles qui lui sont confiées. Elle assure également la supervision et l'encadrement de l'adjointe administrative ou de l'adjoint administratif, et appuie la direction, Finances, ressources humaines et administration en assurant des fonctions d'analyse, de coordination et de suivi afin de faire avancer les priorités stratégiques et d'éclairer la prise de décision.
Planification corporative et gestion
• Appuyer la direction, Finances, ressources humaines et administration dans la planification, la coordination, la mise en oeuvre et le suivi des priorités et des initiatives de l'organisme.
• Effectuer des recherches et des analyses, et préparer des documents d'information, des rapports et des recommandations afin d'appuyer la prise de décision.
• Assurer le suivi des mesures à prendre et veiller à ce que les tâches, les projets et les engagements fassent l'objet d'un suivi en temps opportun.
• Coordonner la mise en oeuvre des initiatives de l'organisme approuvées et des activités d'amélioration continue.
• Coordonner et assurer le suivi des dépôts de documents, des inscriptions et des exigences de conformité connexes de l'organisme.
• Appuyer la direction, Finances, ressources humaines et administration dans la coordination des renouvellements d'assurance, notamment en ce qui concerne la collecte de renseignements, la préparation des documents et la communication avec les courtiers et les assureurs.
Administration financière
• Appuyer la direction, Finances, ressources humaines et administration dans l'élaboration du budget annuel et la préparation des documents connexes.
• Surveiller les principales dépenses budgétaires et contribuer à la préparation des analyses et des prévisions financières.
• Examiner et approuver les factures relatives aux secteurs de programme qui lui sont attribués et veiller au respect des politiques et procédures financières établies.
Gouvernance et conseil d'administration
• Gérer les aspects administratifs et logistiques liés aux réunions du conseil d'administration et des comités.
• Examiner régulièrement le mandat du conseil d'administration, cerner les principaux résultats attendus dans le cadre de ce mandat et établir des exigences de rapport régulières et cohérentes à l'intention du conseil et de ses comités.
• Diriger les autoévaluations et les évaluations du rendement du conseil d'administration.
• Piloter l'intégration des nouveaux membres du conseil d'administration et coordonner les entrevues de départ des membres dont le mandat arrive à échéance.
• Préparer et distribuer les documents de réunion, les ordres du jour et les documents d'appui.
• Tenir à jour les registres des décisions du conseil d'administration et des comités et veiller à ce que les mesures à prendre fassent l'objet d'un suivi adéquat.
Administration du programme de services de consultation juridique
• Gérer le programme de services de consultation juridique du Programme canadien de sport sécuritaire, conformément aux politiques et procédures établies.
• Déterminer et documenter l'admissibilité des candidates et des candidats conformément aux critères du programme.
• Tenir à jour la liste des conseillères et conseillers juridiques participant au programme.
• Examiner, suivre et approuver les factures et les paiements destinés aux conseillères et aux conseillers juridiques, conformément aux procédures établies.
• Assurer la coordination de l'intégration, de la formation et des communications continues avec les conseillères et conseillers juridiques participant au programme.
• Surveiller les activités du programme et tenir des registres précis afin de répondre aux exigences en matière de rapports et de conformité.
• Cerner les points à améliorer dans l'administration, les processus et la documentation du programme, et formuler des recommandations à cet égard.
Gestion des contrats
• Appuyer le processus de gestion des contrats, notamment en élaborant des modèles, en révisant les contrats et en consultant les conseillères et conseillers juridiques.
• Contribuer à l'identification et à la gestion des enjeux liés à la protection de la vie privée et aux risques dans le cadre du processus de gestion des contrats.
Administration de l'organisme et élaboration de politiques
• Gérer l'élaboration, la révision et la mise à jour des politiques, des procédures et des pratiques administratives de l'organisme.
• Effectuer des recherches sur les pratiques exemplaires et formuler des recommandations à l'intention de la direction.
• Préparer et coordonner les rapports opérationnels, corporatifs et de gestion.
• Évaluer les processus administratifs et opérationnels, cerner les possibilités d'amélioration et recommander d
