Description

Position at MTA Headquarters

JOB TITLE:

Senior Manager Accounts Receivable & Process Commuter Rails

DEPT/DIV:

Accounts Receivable Reconciliation and Process

WORK LOCATION:

420 Lexington Avenue

FULL/PART-TIME

FULL

SALARY RANGE:

$121,295 - $128,424

DEADLINE:

Until filled

This position is eligible for teleworking, which is currently one day per week. New hires are eligible to apply 30 days after their effective hire date.

Position Objective:

This position is responsible for the financial processes related to accounts receivable, collections, capital accounting, and reimbursable functions for Commuter Rails. Working in partnership with the Deputy Director, this position also supports the accounts receivable functions at all MTA agencies as necessary. The incumbent is responsible for processing billing, analyzing and reporting capital and reimbursable transactions, and providing financial support to project managers and internal teams. This role ensures the accuracy and integrity of financial data, including balance sheet and income statement accounts, in accordance with generally accepted accounting principles (GAAP) and applicable governmental regulations. The position also supports compliance with reporting standards and internal accounting policies.

Responsibilities:

• Manage the processing, billing, and reporting of all reimbursable costs. Oversee cash flow for capital and reimbursable activities to ensure Commuter Rail operations meet funding requirements. Supervise updates to the Access database tracking billed and unbilled costs for internal and external partners across MNRR and CDOT. Oversee the preparation of monthly and quarterly CDOT Capital billing and collection reports.
• Manage collections and customer inquiries. Review, substantiate, and compile supporting documentation for discussions with senior management, project teams, and customers as needed.
• Direct the opening and closing of work orders and activity numbers.
• Review and approve third-party capital invoices, adjustments, and reallocations, ensuring accuracy, compliance with service agreements, and timely payment to contractors.
• Oversee treasury functions, ensuring payments are applied to the correct accounts. Assist with treasury reconciliations and period-end closing.
• Oversee month-end close activities, including the preparation, review, and approval of journal entries and account analyses for assigned accounts receivable. Identify variance causes and determine appropriate corrective actions.
• Coordinate with project teams, the budget departments, operating departments, and MTA agencies to resolve accounts receivable-related issues.
• Ensure compliance with audit provisions and required timelines. Assist with single-audit requests and other internal and external audits by providing support and resolving auditor inquiries.
• Manage staff mentoring and cross-training. Select, develop, and motivate departmental personnel. Responsible for employee discipline and termination as well as performance evaluations.
• Support the Deputy Director in Accounts Receivable. Develop procedures and policies. Research and resolve unusual accounting issues. Participate in special projects.
• Performs other duties as assigned
• Complies with all policies and standards
• May be required to work hours outside regular work hours, as applicable
• Observes the work performed by contractors, as applicable
• Reviews invoices and approves them if the work meets contractual standards, as applicable
• Addresses performance issues with the contractor when possible, as applicable
• Escalates issues to other parties when needed, as applicable

Required Qualifications:

Required Knowledge/Skills/Abilities:

• Demonstrated supervisory and/or leadership abilities.
• Must have knowledge of the general ledger system.
• Excellent communication and interpersonal skills.
• Excellent organizational and presentation skills.
• Demonstrated ability to work with all internal levels within a given organization.
• Demonstrated ability to communicate and interact well with external agencies and regulatory authorities.
• Demonstrated ability to work in a high-profile, high-pressure environment effectively.
• Demonstrated ability to communicate effectively with key internal and/or external stakeholders.
• Must have strong managerial skills to effectively direct a staff of professional and technical employees in implementing the short- and long-term goals and direction for the area of responsibility.
• Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible.
• Demonstrated analytical capabilities and quantitative skills.
• Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook.

Required Education and Experience:

• Bachelor's Degree in Arts/Sciences (BA/BS) in Accounting, finance or business-related field or an equivalent combination of education and experience from an accredited college may be considered in lieu of a degree.
• Minimum 7 years of related experience.

The Following is/are preferred:

• Master's degree in Arts/Sciences (MA/MS) in a related field
• Minimum 3 years in a managerial and/or leadership role
• Minimum 3 years prior experience working in a large, multi-faceted, fast-paced organization or governmental entities. Preferred.
• Prior experience working in a large, multi-faceted, fast-paced organization or governmental body.
• Public Accounting or related experience.
• Experience working with contracts and purchase orders (financial compliance).
• Experience in PeopleSoft Financial Modules or a similar system.
• Familiarity with the MTA's policies and procedures.
• Familiarity with the MTA's collective bargaining procedures.

Other Information

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial

Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the "Commission").