Position DetailsPosition Information
Recruitment/Posting Title Senior Grant Administrator (Multiple Vacancies)
Job Category Staff & Executive - Grants Management
Department RWJ - Robert Wood Johnson Medi
Posting Summary Rutgers, The State University of New Jersey, is seeking a Senior Grants Administrator for the Finance Office at the Robert Wood Johnson Medical School.
The primary responsibility of the Senior Grants Administrator is pre-award and post-award administration of grants, clinical trials, and other restricted funds for the Clinical Departments and Institutes. Ensures sponsored research activities are in compliance with the policies and procedures of Rutgers University and federal, state, foundation, corporate and other agencies.
Among the key duties of this position are the following:
- Coordinates the submission of grant and contract proposals to federal, state, foundation, corporate and other sponsors.
- Provides grant application guidance to faculty, administrators and staff. Prepares the proposal budget in collaboration with the Principal Investigators. Assists with the development of internal policies and procedures regarding grant and contract proposals and applications.
- Works closely with ORSP and the Office of Research Financial Services (ORFS) to ensure project accounts are established in a timely manner, budgets are accurately posted into the Oracle system, and accurate financial expenditure reports submitted to the sponsors.
- Provides budget status reports, detailed transaction reports, projections and other reports to the Principal Investigators, Business Administrator, Chairs and the RWJMS Finance Office. Reconciles and ensures expenditures charged to Project Accounts are accurate.
- Reviews and approves MarketPlace requisitions charged to both restricted accounts in the Clinical Departments. Ensures grants and other restricted accounts are not over-expended. Ensures the expenditures are allowable and appropriate.
- Closely monitors salaries charged to restricted accounts in the Clinical Departments assigned.
- Closely monitors Project Account balances in order to avoid deficits.
FLSA Exempt
Grade 29S
Salary DetailsMinimum Salary 100723.000
Mid Range Salary 127415.000
Maximum Salary 154106.000
Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working HoursStandard Hours 37.50
Daily Work ShiftWork Arrangement This position requires a fully on-site work arrangement.
Union Description MPSC - Legacy UMD
Payroll Designation PeopleSoft
Seniority UnitTerms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience - Master's Degree in Business Administration, Health Administration, or a relevant field, plus four (4) years of relevant experience involving research and sponsored programs administration.
- Equivalent education, experience, and/or training may be substituted for the degree requirement.
Certifications/LicensesRequired Knowledge, Skills, and Abilities - Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored programs activities.
- Understanding of proposal development, finding funding, Institutional Review Board regulations and other grant related activities.
- Demonstrated strong service orientation. Knowledge of computer programs, including MS Word, Excel, PowerPoint and Adobe Acrobat.
- Outstanding human relations and leadership skills and the ability to function in a team environment are required.
Preferred Qualifications - Supervisory experience preferred, ideally in an academic environment.
- Knowledge of how to accomplish superior performance in a unionized environment is preferred.
- Prior experience overseeing clinical trials with strong understanding of clinical research protocols, regulatory requirements, and sponsor expectations is preferred.
Equipment UtilizedPhysical Demands and Work Environment - Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Must be able to lift or exert force up to twenty-five (25) pounds.
- Work Environment: Office environment. Moderate noise.
Special ConditionsPosting Details
Posting Number 26ST2024
Posting Open DateSpecial Instructions to ApplicantsRegional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
City New Brunswick
State NJ
Location DetailsPre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
