Senior Foundation Relations Manager

About the Position

AFJ's Senior Foundation Relations Manager works closely with Senior Director, Foundation Relations to ensure AFJ meets its grant revenue goals through the timely submission of proposals and reports, a focus on growing and deepening relationships with AFJ's foundations and developing a prospective foundation pipeline. This role is also responsible for many of the administrative management tasks for AFJ's foundation relationships. This role will report directly to the Senior Director, Foundation Relations.

Duties and Responsibilities

Grant Writing:

• Support Senior Director, Foundation Relations in the completion of LOI, report and proposal deadlines. Build templates of LOI, reports, and proposals for entire foundation relations portfolio; create first drafts for Senior Director, Foundation Relations as directed; provide proofing and formatting for final drafts prior to submission; and submit as requested.
• Manage a portfolio of funders $75k/per year and below to maximize the relationship with support from the Senior Director, Foundation Relations as needed. Present ideas for relationship building and grant growth. Responsible for management of this portfolio.
• Along with the Senior Director, Foundation Relations liaise with Finance to receive the required budgets for reports and proposals.
• Pull data on grant deliverables working with program teams as needed for reports and internal grant check-ins.
• Research and prepare briefing memos on foundations as requested - prior to meetings and/or to develop pipeline of prospects.
• Through ClickUp, manage grant deadlines working with the Senior Director, Foundation Relations to map out project plan timelines.
• Utilize ClickUp to project manage other work as needed - stewardship plans, templates for funder outreach, semi-annual review of materials etc.
• Manage quarterly internal grant check ins for grants with project deliverables to ensure progress remains on track.
• Oversee quarterly updates of grant boilerplate language and maintain library of standard templates and language

Grants Management:

• Maintain EveryAction (EA) database records for our Foundations grants ensuring accurate and up to date information including relationships, contacts, deadlines, follow ups and miscellaneous information.
• Maintain Grants Module in EveryAction to track grants including amount, status, purpose, grant period and date received.
• Enter all grants details into the database to be contained in the Grants Module (note: does not input gifts but the balance of information) ensuring deadlines, grant periods, pledge payment dates etc. are complete.
• Create grant acknowledgment letters and track in EA.
• Support processing and routing of foundation grant agreements.
• Serve as secondary support for foundation contacts.

Other:

• Support individual giving and other development team members as needed.
• Additional tasks as assigned.

Qualifications

• 3+ years' experience in foundation fundraising or 5+ years in development with a foundation relations focus
• Proficiency in Microsoft Office Suite and ClickUp (Project Management Software).
• Comfortable working with database software programs such as EveryAction.
• Excellent written communication skills
• Outstanding attention to detail and deadlines
• Resourcefulness and ability to think independently
• Ability to take ownership of a process and use problem-solving skills to resolve issues
• Strong professionalism with the ability to function efficiently in a busy, fast paced environment
• Ability to manage multiple projects with minimal supervision

Compensation and Benefits

This is a union position covered under the terms of a collective bargaining agreement with the Washington-Baltimore News Guild, CWA Local 32035, which includes salary minimums based on job position category. This position is in job group 5 and has a starting annual salary range of $93,425-$103,582. We offer a comprehensive and generous benefits program, including: Insurance We offer medical, dental, vision benefits, as well as an employee assistance program for physical and mental well-being. Retirement Save for retirement with our 401K plan with a 5% employer contribution. Other insurances include life and disability. Time Off :

• Year 1 (0-12 months): Eleven (11) days of vacation each year (3.66 hours per pay period), with a maximum accrual cap of 17 days
• Year 2-4: Sixteen (16) days of vacation each year (5.33 hours per pay period), with a maximum accrual cap of 24 days
• Year 4+: Twenty-One (21 days) of vacation each year (7.0 hours per pay period), with a maximum accrual cap of 32 days

Parental Leave :Eligible employees may take up to sixteen (16) total weeks of leave in connection with the birth of the employee's child, placement of a child with the employee for adoption, or gaining of a foster child. AFJ will provide eligible employees with twelve (12) weeks of fully paid parental leave for purposes of bonding with a new baby following a birth or placement of a child for adoption or gaining of a foster child.

Physical Demands

While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so. On occasion, travel by car, train, and/or airplane may be required. Ability to work long hours when needed (though rare). All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable individuals to perform the essential functions of the job.

Work Environment

This is a full-time position that can be fully remote. For employees located outside of Washington, DC or working remotely in the DC area, travel to events such as staff retreats and other work meetings will be required approximately one to four times per year.

Direct Reports

This position does not currently have any direct supervisory responsibilities but may in the future as the team grows.

Disclaimer

This description is intended to provide an overview of this position and is not all-inclusive. The incumbent in this position will be expected to perform other duties as required. Responsibilities may change over time. This description is provided for informational purposes only and does not form the basis of a contract.

How to Apply

Please submit a letter of interest/cover letter and resume on our website at https://www.afj.org/about/careers . (NO PHONE CALLS PLEASE).

If you require reasonable accommodations during any part of the hiring process, please email Wes Lin, Director of People & Operations at [email protected] .