Senior Fiscal Administrator

The Fiscal Administrator Senior is responsible for administering a comprehensive financial program for a major department or functional area within Bernalillo County. This position provides leadership in planning, developing, and implementing fiscal policies and procedures, ensuring compliance with applicable laws, regulations, and accounting standards. The role oversees budgeting, financial reporting, procurement, and internal controls, while managing staff and resources to achieve operational efficiency and fiscal accountability.

FUNCTIONAL AREA

MDC
Fiscal Administrator Senior administers a comprehensive financial program at the Metropolitan Detention Center (MDC). Plan, develop, and administer financial oversight of the organization. Develop and implement budgeting and fiscal policies. Evaluate and report fiscal oversight and establish internal financial systems. Employee supervision includes hire selection, training oversight, performance assessment, coaching, disciplinary, and termination actions.

DUTIES AND RESPONSIBILITIES

FUNCTIONAL AREA

MDC
• Manage, plan, develop, and implement the department's fiscal policies, including budgeting, compliance monitoring, procurement, and auditing of internal and external activities.
• Manage the General Fund, grants, and capital outlay.
• Prepare monthly financial statements and reconcile bank and fund accounts, including management of inmate accounts.
• Prepare and monitor capital and operating budgets; oversee reconciliation of ledgers and cash controls; compile statistics and maintain records.
• Review and submit disbursement documents, inventory and supply ledgers, and purchase requisitions to the department director.
• Analyze accounting procedures and recommend revisions to improve operational efficiency.
• Review and approve obligations and expenditures to maintain budgetary control.
• Oversee preparation of GASB- and GAAP-compliant financial reports.
• Establish appropriate service and staffing levels; evaluate service delivery methods and allocate resources accordingly.
• Supervise and evaluate division staff performance and workflow.
• Provide technical expertise by reviewing fiscal impacts of MDC commission agenda items.
• Assist the department director; serve on boards, committees, and prepare reports and correspondence.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities.

MINIMUM QUALIFICATIONS
• Bachelor’s degree in Accounting, Financial Management, Business Administration, or a related field.
• Nine (9) years of related work experience in a progressively responsible accounting/financial role.
• Two (2) years in a managerial role.

*Any equivalent combination of related education and/or experience may be considered for the above requirements.

SUPPLEMENTAL INFORMATION

WORKING CONDITIONS
• Most essential duties take place indoors in a temperature-controlled environment.
• Indoor work surfaces are even and may be carpeted or tiled.
• Indoor surfaces are typically dry and may include stairs.
• Work hazards may include those typical of a correctional facility environment, such as high noise levels and exposure to dangerous situations involving risk of serious injury or health hazards.
• Employee often works independently but may also work in groups or with designated teams.

EQUIPMENT, TOOLS AND MATERIALS
• Common equipment used includes telephones, computers, and copy machines.
• Materials typically handled include various forms, reports, writing utensils, and a wide assortment of standard office supplies.