Position Summary

The Senior Finance and Accounting Manager is a key operational leader within the Finance Department, partnering with the Director of Finance to maintain accurate, timely, and compliant financial operations. This hands-on role supports the full finance function, including payroll, budgets, government contracts, billing, reporting, audits, reconciliations, and internal controls. The position works across departments, strengthens financial processes, and provides reliable information and analysis to support sound decision-making.

Key Responsibilities

Payroll Accounting and Reporting

• Process and transmit biweekly payroll through ADP, ensuring accuracy and adherence to deadlines.
• Maintain employee records in ADP, including compensation, benefits, deductions, and status changes.
• Generate, review, and archive payroll reports and reconcile employee benefit transactions in QuickBooks by program and funding source.
• Assist with monthly bank reconciliations for all organizational accounts and resolve discrepancies.
• Prepare and submit monthly fiscal reports for organizational programs and housing operations.

Budgets Contracts and Receivables

• Assist with preparing, submitting, and renewing annual program budgets, particularly for government-funded contracts such as DOHMH.
• Monitor actual results against budgets, identify variances, and provide regular updates to finance leadership.
• Monitor monthly voucher submissions for city contracts to support timely reimbursement.
• Maintain supporting documentation for vouchers and track receivables and payment status with funders.
• Work with program and administrative staff to address budget, billing, coding, and documentation needs.

Audit Compliance and Finance Operations

• Support the annual independent audit and government field and desk audits.
• Help ensure compliance with funder and regulatory requirements for financial documentation and reporting.
• Maintain organized, audit-ready financial records and effective digital filing systems.
• Participate in financial planning activities and cross-departmental meetings as needed.
• Perform other related finance duties and special projects as assigned.

Role Boundaries

The Senior Finance and Accounting Manager leads and supports routine Finance Department operations within delegated authority. The Director of Finance retains executive oversight, final decision-making authority, organizational financial strategy, and responsibility for reporting to the CEO, Board of Directors, and Board committees.

Qualifications

• Bachelor's degree in accounting, finance, or a related field required.
• Three or more years of nonprofit financial management experience, preferably involving city or state contracts.
• Proficiency with ADP, QuickBooks, and Microsoft Excel.
• Knowledge of New York City funding systems, including DOHMH and HHS Accelerator and OMH is a plus.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to work independently, manage multiple priorities, and collaborate effectively across teams.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.