Prepare and submit monthly pay requests per contract terms
Process invoices and payment requests from suppliers and subcontractors
Maintain and update project job-cost reports
Ensure compliance with bonding and insurance requirements for subcontractors
Assist in preparing the monthly job status report
Benefits
Medical, dental, life, and disability insurance
Matching 401K plan
Employee ownership structure (ESOP)
Strong commitment to employee development and engagement
Dynamic work environment with a focus on teamwork
Full Job Description
Main Areas of Responsibility
Jobsite accounts payable/receivable management
Jobsite subcontract management
Job cost and change order accounting
Support of job status reports
Owner billings
Project insurance, personnel and payroll administration
Jobsite office administration
Specific Duties and Responsibilities
Prepares and submits monthly pay requests in accordance with contract terms.
Oversees all field payroll functions for both hourly and salaried employees, ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting department.
Receives and processes all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensures the necessary backup documentation is on file before approving invoices for payment.
Monitors the entire invoice system to ensure subcontractors and suppliers are being paid in a timely manner, following up with subcontractors and suppliers to receive appropriate back-up documentation.
Maintains the project job-cost reports that support pay requests to the owner.
Works with the project manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
Incorporates change order revisions into the schedule of values.
Assists in preparation of the monthly job status report.
Ensures all project cost items are coded properly according to the chart of accounts as well as recorded and paid in a timely manner.
Monitors all reports from the performance reporting system for accuracy and consistency, and assists project manager in making all necessary revisions.
Directs a variety of jobsite personnel functions, including pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance, etc.
Assists the project manager in a number of functions related to closeout of a project to include the final billing to the owner.
Performs a wide variety of related administrative support tasks such as preparation of safety reports, equipment inventories and maintenance records, etc. Ensures all equipment on site is reported for insurance purposes.
Provides routine supervision for the support staff, assisting with the hiring, training, and disciplining of supervised staff.
Establishes and maintains the project filing system and performs general office and clerical duties.
Requirements
A bachelor's degree and 5-10 years of progressive field office management experience and/or alternative combination of education and progressive field office management experience in lieu of degree
3-5 years accounting experience in the construction industry preferred
Proficiency in project review and forecasting.
Experience as a lead project accountant on projects valued at $50 million or more.
An accounting background with cost plus billings experience is preferred
Benefits & Compensation
We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.
No Agency Inquiries Please
Austin Industries and all operating divisions (Austin Bridge & Road, Austin Commercial, and Austin Industrial) do not accept unsolicited resumes, candidates' names, or summaries from staffing agencies, search firms, or third-party recruiters. Any unsolicited resumes, candidates' names, or summaries submitted to Austin Industries, or any of its employee-owners, become the property of Austin Industries and Austin Industries will not pay a placement fee.
About Austin Industries
Austin Industries is a construction company headquartered in Dallas, Texas. The company provides a wide range of construction services, including general contracting, design-build, construction management, and preconstruction services. Austin Industries was founded in 1918 and has since grown to become one of the largest construction companies in the United States. The company has completed projects in a variety of industries, including aviation, commercial, education, healthcare, hospitality, industrial, and transportation. Austin Industries has over 6,000 employees and operates in Texas, California, and Georgia.
