5+ years of experience supporting C-level executives
Expertise in arranging complex, multi-site meetings
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Bachelor's degree preferred or equivalent experience
Strong organizational and communication skills
Responsibilities
Manage complex scheduling and detailed travel itineraries
Provide proactive support to the Executive Leadership team
Prepare agendas and meeting materials for executive meetings
Interface with internal and external stakeholders at all levels
Plan and coordinate events, managing all meeting details
Handle professional and personal appointments for the executive
Maintain confidentiality and organizational confidence
Benefits
Opportunity for personal growth and skill acquisition
Engagement in a dynamic work environment
Exposure to senior executives and strategic projects
Flexible in-office requirements (1-2x weekly)
Supportive company culture focused on service orientation
Full Job Description
Job Posting Location: Burlington - MA
Job Title: Senior Executive Assistant
Job Description:
The Sr. Executive Assistant is responsible a broad range of duties for the Executive Leadership team supporting our interim CTO.
You will be managing complex scheduling, detailed travel itineraries, provide proactive support to Executive Leadership, preparing agendas and meeting materials, process expense reports and assist in executing complex and sensitive projects. Exercises frequent independent judgment, makes administrative decisions (within agreed upon limitations) and takes action on behalf of executive based on knowledge of organization policies, practices, personnel & corporate activities.
** Must be willing work in our Burlington, MA office 1-2x weekly.
Only candidates in the Burlington, MA area will be considered.
Essential Job Functions:
Carry out the administrative affairs of the, including organizing, planning and follow-through for all day-to-day activities
Determine priority of scheduling and information flow in the executive's absence
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Provide administrative support to include agenda development, scheduling, attending meetings and transcription of minutes
Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and vendors
Plan and coordinate events as they arise, including the management of all meeting details (preparing agendas, prepping presentations, ordering meals, securing space, and inviting attendees).
Ability to put yourself in the executive's shoes and manage the schedule in a way promotes the most effective use of time.
Handle professional and personal appointments and travel arrangements
Interface with facilities and building maintenance. Inventory and order office materials as needed to maintain adequate supplies.
Maintain owner and organizational confidence
Perform other duties as assigned
Other Job Functions:
Understand, adhere to, and implement the Company's policies and procedures.
Provide excellent customer services skills, including consistently displaying awareness and sensitivity to the needs of internal and/or external clients. Proactively ensuring that these needs are met or exceeded.
Take personal responsibility for personal growth including acquiring new skills, knowledge, and information.
Engage in excellent communication which includes listening attentively and speaking professionally.
Set and complete challenging goals.
Demonstrate attention to detail and accuracy in work product.
Highly organized
Diligence/work ethic
Ability to manage multiple complex priorities & communicate proactively
Service orientation
Required Qualifications:
Minimum Experience
5+ experience supporting a C level executive
Arrangement and scheduling of complex, multi-site meetings with multiple senior executives
Proficiency in Microsoft Office including Word, Excel, Power Point, and Outlook
Education/Licensure:
Bachelor's degree preferred or equivalent experience in the field.
