Develop and maintain event schedules, budgets, and logistics checklists.
Coordinate with federal clients, speakers, participants, vendors, and technical teams.
Obtain vendor quotes and manage venue, hotel, catering, and audiovisual services.
Oversee registration, attendee communications, and meeting materials.
Coordinate room layouts, signage, and onsite staffing, ensuring accessibility.
Support virtual and hybrid production, including platform setup and troubleshooting.
Manage onsite event delivery and resolve logistical issues promptly.
Compile attendance data and participant feedback for post-event reporting.
Benefits
Onsite work in the Washington, DC metropolitan area.
Opportunities for domestic travel.
Hands-on role with diverse event types including in-person, virtual, and hybrid.
Engagement with federal health and human services programs.
Full Job Description
Work Location: Onsite in the Washington, DC metropolitan area; domestic travel required
BLH Technologies, Inc., seeks an experienced Senior Events Specialist to plan and deliver in-person, virtual, and hybrid meetings for federal health and human services programs. This hands-on role manages conferences, workshops, roundtables, and webinars from initial planning through closeout.
Key Responsibilities
Develop and maintain event schedules, budgets, work plans, and logistics checklists.
Coordinate with federal clients, speakers, participants, vendors, and technical teams.
Obtain vendor quotes and coordinate venues, hotels, catering, audiovisual services, and participant travel.
Manage registration, attendee communications, meeting materials, and participant support.
Coordinate room layouts, signage, onsite staffing, and accessibility accommodations.
Support virtual and hybrid production, including platform setup, speaker rehearsals, breakout sessions, and troubleshooting.
Manage onsite event delivery and resolve logistical issues promptly.
Track expenses, review invoices, reconcile budgets, and maintain complete event records.
Compile attendance data and participant feedback and support post-event reporting.
Qualifications
Bachelor's degree in event management, communications, or a related field, or equivalent education and relevant experience.
At least 10 years of experience planning and executing professional meetings and events.
Federal client experience preferred, including support for NLM, ASPE, ACL, or ACF.
Demonstrated experience with in-person, virtual, and hybrid event logistics, vendors, travel, and budgets.
Proficiency with virtual meeting platforms, registration tools, and Microsoft 365.
Knowledge of federal meeting and travel requirements and accessibility practices, with in-depth knowledge of Federal Acquisition Regulation (FAR) requirements relevant to event planning and vendor coordination.
Strong organizational, communication, customer service, and problem-solving skills.
Certified Government Meeting Professional (CGMP) certification strongly preferred; Certified Meeting Professional (CMP) certification also valued.
Availability for domestic travel and occasional evening or weekend event support.
