Salary: $80000 - $85000 / year
Job SummaryThe Senior Event Planner is responsible for overseeing the planning, coordination, and execution of events hosted at the venue. This role serves as a lead planner, managing complex and high-profile events while acting as a key liaison between clients, internal departments, and external vendors. The Senior Event Planner also supports team development, ensures operational excellence, and upholds the venue's service and brand standards.
Key Responsibilities:Event Planning & Execution- Manage all phases of event planning from initial inquiry through post-event follow-up
- Lead planning for large-scale, high-revenue, and complex events
- Develop detailed event timelines, floor plans, BEOs, Run of Shows and Catering Proposals
- Conduct client site visits, planning meetings, and final walk-throughs
- Oversee on-site event execution to ensure flawless delivery and guest satisfaction
Client & Vendor Management- Serve as primary point of contact for assigned clients
- Build strong client relationships and provide expert guidance throughout the planning process
- Coordinate with vendors including catering, multimedia, décor, rentals, and entertainment
- Negotiate vendor needs within venue guidelines and budgets
Team Leadership & Collaboration- Act as a mentor and resource for junior planners and coordinators
- Assist with training, onboarding, and best-practice development
- Collaborate with operations, culinary, and facilities teams to ensure alignment
- Provide on-site leadership during events and assist with staffing oversight
Operational & Financial Oversight- Ensure events comply with venue policies, safety regulations, and local codes
- Monitor event budgets and final billing
- Identify opportunities for upselling and enhancing the guest experience
- Participate in process improvement and workflow optimization
Qualifications- 5+ years of event planning experience, preferably in a venue, hotel, or hospitality environment
- Proven experience managing complex events and multiple priorities simultaneously
- Strong leadership, communication, and organizational skills
- High attention to detail with a proactive, solution-oriented mindset
- Proficiency in event management software, CRM systems, and Microsoft Office
- Ability to work evenings, weekends, and holidays as required by event schedules
Preferred Qualifications- Bachelor's degree in Hospitality, Event Management, or related field
- Experience in a conference center, catering hall, or multi-space venue
- Knowledge of BEOs, floor plans, and operational logistics
Apply to Rapport today!Req ID: Rapport a specialized division of FLIK Hospitality Group
