3-5 years of procurement or contract management experience
Bachelor's degree preferred
Knowledge of contract principles and procurement practices
Strong organizational and analytical skills
Excellent communication and negotiation abilities
Proficiency in Microsoft Office 365 and Excel
Ability to work independently with limited supervision
Responsibilities
Manage the overall contract process
Review and revise contract terms for compliance and risk mitigation
Lead negotiations on complex terms with customers and internal departments
Track master agreement execution and changes
Draft amendments and manage the signature process for district contracts
Request and manage Certificates of Insurance (COIs) for executed contracts
Complete enrollment paperwork for OCIP/CCIP requests
Benefits
Professional development opportunities
Collaborative work environment
Flexible work arrangements
Health and wellness programs
Employee recognition initiatives
Full Job Description
The Sr. Contract Procurement Specialist will prepare, review, negotiate, and administer contracts and purchase orders.
Position is located out of our Southborough, MA District office.
JOB RESPONSIBILITIES:
Manage the overall contract process
Review contract terms and revise to ensure compliance and mitigate business and legal risk.
Manage space capital L capital D and price escalation review with regional manager
Manage review of scope in parentheses and price) with sales team
Lead negotiations on complex terms with customers serve as a primary liaison between internal departments (Legal, Risk, Sales), customers and leadership
Track master agreement execution and agreed upon changes in parenthesis list)
Draft amendments slash riders as needed
Track contracts through full cycle parenthesis on track listing)
Draft impact templated contracts when needed manage signature process for all district contracts ensure contracts are filed in executed folder and bid folder and uploaded to ticketing system once finalized
Manage overall COI process
Request all COI's for contracts executed in the district
Serve as point person for customers and internal stakeholders IE design for all district COI's
Manage CLI renewal distribution process
Manage OCIP/CCIP requests
Complete enrollment paperwork for any GC space OCIP/CCIP
Work with search team to ensure accuracy and obtain appropriate signatures
Manage performance and payment bond requests
Complete paperwork for any performance or payment bond requests
Work with bonds team to ensure accuracy and obtain appropriate signatures
JOB REQUIREMENTS:
Knowledge of contract principles and procurement practices.
Strong organizational and analytical skills.
Excellent communication and negotiation abilities.
Proficiency in Microsoft Office 365 and Excel or similar tools.
Ability to work independently with limited supervision.
Demonstrate integrity, and honesty.
Demonstrate solid problem-solving skills.
Good communication skills (written and verbal). Able to interact with all levels of organization.
Represent the company in a professional, credible manner in speech and written communications.
Able to adapt behavior to different people and situations. Be flexible by adjusting interpersonal approaches appropriate to the manager/employee.
A valid driver's license with a clean driving record required.
PREFERRED QUALIFICATIONS/EXPERIENCE:
3-5 Years of Procurement or contract management experience
Bachelor's degree
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
