Bachelor's degree preferred in hospitality, marketing, communications, business, or a related field
4+ years of experience in events, programming, marketing, investor relations, or communications; financial services experience preferred
Experience with event registration systems and CRM platforms
Strong understanding of the financial services ecosystem is a plus
Excellent organizational, time management, and multitasking skills
Strong interpersonal, client service, and communication skills
Proactive, solutions-oriented mindset with high professionalism
Responsibilities
Support end-to-end execution of conferences, including pre-event planning and onsite management
Monitor and manage conference registration platforms, serving as a primary point of contact for attendee inquiries
Assist with logistics for sponsor benefits at conferences, including collateral and activations
Maintain accurate conference and attendee data across systems
Pull and analyze reports related to registration and attendee participation
Collaborate with leadership on membership initiatives tied to conferences
Coordinate with design and digital vendors to produce promotional materials
Benefits
Hybrid work schedule with in-office days
Weekly lunch provided
Office snacks available
Paid subscription to LinkedIn Learning
Annual staff gatherings
Values-driven culture
Remote work option in August
22 annual days of Paid Time Off (PTO) and 11 paid holidays
Comprehensive medical, dental, and vision insurance plans
Full Job Description
Who You Are
The Senior Associate, Sponsorship & Conferences supports the planning and execution of MFA's conference portfolio (10+ annually). This role contributes to end-to-end event operations, including registration management, member engagement, vendor coordination, and onsite execution, while ensuring data integrity and a high-quality attendee experience.
What You'll Do
Essential Responsibilities:
Conference Operations & Execution
Support end-to-end execution of conferences, including pre-event planning and onsite management
Monitor and manage conference registration platforms, serving as a primary point of contact for attendee inquiries
Assist with logistics for sponsor benefits at conferences-including print and digital collateral, marketing materials, and activations-and support the conference team in executing onsite and digital sponsorship deliverables
Data Management & Reporting
Maintain accurate conference and attendee data across systems
Pull and analyze reports (registration, committee/forum participation, attendee lists)
Manage CLE requirements related to conference programming: collateral collection, submissions and deployment
Member Engagement & Communications
Collaborate with Association leadership on membership initiatives and outreach tied to conferences
Partner with programming and content teams to develop and deploy event communications and invitations (Higher Logic)
Support programming team with member research call scheduling and set up
Manage speaker onboarding by collecting, organizing, and maintaining key speaker assets (bios, headshots, titles), ensuring all materials are accurately tracked and readily accessible to support marketing, communications, and cross-functional team needs
Marketing & Promotion
Coordinate with design and digital vendors to produce promotional materials and collateral
Vendor & Logistics Management
Support sourcing and management of event vendors, including coordination of timelines and deliverables
Assist in managing event logistics, production schedules, and execution
Budgeting & Financial Oversight
Support accounts receivable (AR) related to conference registration and overall budget tracking
Additional Support
Perform other duties as assigned
What You Bring
Bachelor's degree preferred in hospitality, marketing, communications, business, or a related field
4 years or more of experience in events, programming, marketing, investor relations, or communications; financial services experience preferred
Experience supporting event programming and working with event registration systems and CRM platforms
Strong understanding of the financial services ecosystem (investors, fund managers, consultants) is a plus
Excellent organizational, time management, and multitasking skills with strong attention to detail
Strong interpersonal, client service, and communication skills (written and verbal)
Proactive, solutions-oriented mindset and high level of professionalism and accountability
Collaborative team player that values being a good teammate, communicator, and partner to MFA members.
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Copilot) and familiarity with modern communication channels (e.g., social media, digital platforms)
Occasional domestic business travel is required.
What We Offer
Hybrid Tuesday, Wednesday, Thursday in office
Lunch every Thursday
Office Snacks
Paid subscription to LinkedIn Learning
Up to two annual staff gatherings (Spring offsite and holiday party)
Values driven culture
Remote August
22 annual days of Paid Time Off (PTO), and currently 11 paid holidays
Medical Plan, Prescription Drug Card, Dental Plan, Vision Insurance, Life Insurance, Short and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program
