SGA Dental Partners is hiring a
Senior AP Manager - Systems & Operations in Richmond Hill, GA
The Senior AP Manager Systems & Operations oversees the full procure-to-pay (P2P) lifecycle across our multi-entity environment. This role manages centralized AP operations for all regional business locations, offices, and subsidiaries. A primary focus is leading our digital transformation by maximizing our tech stack-specifically how
Ottimate interfaces with
Dentira and
Sage Intacct-to transition all locations to automated, paperless workflows. The ideal candidate will streamline multi-entity accounts payable data, optimize system integrations, and ensure strict financial compliance.
Core Responsibilities:Tech Stack Management & Integration Optimization
- Oversee the three-way procurement tech stack, managing the data flow from supply ordering (Dentira) through invoice automation (Ottimate) into the core ERP (Sage Intacct).
- Manage the Dentira-to-Ottimate interface, ensuring that clinical supply orders, purchase orders, and packing slips flow smoothly into Ottimate for automated line-item matching and OCR indexing.
- Govern the Ottimate-to-Sage Intacct API integration, ensuring that coded invoices, digital document attachments, and multi-entity cost allocations sync accurately to the correct general ledger accounts, dimensions, and legal entities.
- Troubleshoot sync errors between platforms, collaborating with IT and vendor support to resolve mapping mismatches, duplicate invoices, or broken data transmissions.
- Serve as the system administrator for the AP platform ecosystem, managing user permissions, approval matrices, view-only access requests, and corporate training.
Centralized Operations & Process Transformation
- Champion paperless billing initiatives by collaborating with location managers to transition local utilities and non-dental vendors to automated electronic processing.
- Establish a master registry of digital login credentials for utility and vendor accounts across all locations to ensure immediate access for urgent payments.
- Consolidate department communication channels, routing all vendor and office inquiries through centralized AP communication lines to drive efficiency.
- Conduct monthly check-ins with location and office managers to proactively address regional workflow bottlenecks or system issues.
Financial Close & Multi-Entity Cash Control
- Review AP aging reports systematically across all business units in Sage Intacct to coordinate strategic payment runs and manage working capital.
- Lead the AP month-end close process, ensuring accurate expense cutoffs, intercompany netting, and balance sheet reconciliations between sub-ledgers and the general ledger.
- Enforce GAAP compliance regarding multi-entity expense allocations, prepaid schedules, and transaction tracking.
- Deliver audit-ready documentation, managing the internal control environment to support year-end financial statement audits.
Knowledge/Skills/Abilities:- Direct experience using Sage Intacct in a multi-entity environment is required, including familiarity with dimensions and intercompany transactions.
- Hands-on experience with Ottimate and its direct integration parameters is highly preferred.
- Familiarity with procurement platforms like Dentira and how they feed into automated accounts payable workflows is highly preferred.
- Intermediate-level skills in Microsoft Excel, including pivot tables, lookup functions, and data analysis formulas.
- Strong organizational skills required to manage shifting priorities across dozens of separate operating locations.
Education/ Experience:- Bachelor's degree in Accounting, Finance, or a related business discipline.
- 5+ years of progressive accounts payable experience, specifically within multi-entity corporate structures or dental/medical shared-services environments.
- Proven track record of managing system integrations, platform optimization projects, or centralized scaling initiatives.
Benefits We Offer:- Paid Holidays and Paid Time Off (PTO)
- 401(k) Retirement Plan
- Health and Vision Insurance
- Employer-Paid Dental Insurance, Life Insurance, Care.com Membership & Employee Assistance Program
- Supplemental Coverage (Disability, Critical Illness, Accident)
- Career Growth and Development Opportunities
In hometown communities, SGA Dental Partners is a beacon of positive energy, delivering the highest level of clinical excellence and patient-centered care. Apply today to join us in making a difference!
